Records Clerk: Secure, Organized Inmate Records & Court Docs

CoreCivic; Estancia (NM); On-site; USD 15,000 - 25,000; Full time

Job summary

CoreCivic is seeking a Records Clerk to maintain inmate/resident records in a secure, institutional setting. You will assemble files, verify compliance, and prepare records for transfers or archives. Accuracy and confidentiality are essential as part of daily duties.

Requirements include a high school diploma or GED, a valid driver’s license, and preferred experience in records management. Proficiency with Microsoft Word and Excel is advantageous.

Qualifications

• High school diploma or GED is required.
• Experience in records management in a correctional environment is preferred.
• A valid driver’s license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications is preferred.

Responsibilities

• Assemble inmate/resident files from all repositories; review records for policy compliance; verify and correct as needed; prepare records for transfer or archive.
• Receive court correspondence regarding inmates/residents; verify bonds cover sentences; monitor dispositions; contact internal staff, jurisdictions and courts as needed.
• Create and maintain up-to-date general and inmate/resident files; ensure confidentiality and security of records.
• Maintain discharge lists and process parole certificates, letters of discharge, release authorizations and notifications.

Education

High school diploma, GED, or equivalent

Tools

Microsoft Word

Excel

Job description

CoreCivic is seeking a Records Clerk to maintain inmate/resident records in a secure, institutional setting. You will assemble files, verify compliance, and prepare records for transfers or archives. Accuracy and confidentiality are essential as part of daily duties.

Requirements include a high school diploma or GED, a valid driver’s license, and preferred experience in records management. Proficiency with Microsoft Word and Excel is advantageous.