Records Clerk

CoreCivic; Estancia (NM); On-site; USD 15,000 - 25,000; Full time

Job summary

CoreCivic is seeking a Records Clerk to maintain inmate/resident records in a secure, institutional setting. You will assemble files, verify compliance, and prepare records for transfers or archives. Accuracy and confidentiality are essential as part of daily duties.

Requirements include a high school diploma or GED, a valid driver’s license, and preferred experience in records management. Proficiency with Microsoft Word and Excel is advantageous.

Qualifications

• High school diploma or GED is required.
• Experience in records management in a correctional environment is preferred.
• A valid driver’s license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications is preferred.

Responsibilities

• Assemble inmate/resident files from all repositories; review records for policy compliance; verify and correct as needed; prepare records for transfer or archive.
• Receive court correspondence regarding inmates/residents; verify bonds cover sentences; monitor dispositions; contact internal staff, jurisdictions and courts as needed.
• Create and maintain up-to-date general and inmate/resident files; ensure confidentiality and security of records.
• Maintain discharge lists and process parole certificates, letters of discharge, release authorizations and notifications.

Education

High school diploma, GED, or equivalent

Tools

Microsoft Word

Excel

Job description

$17.75 per hour
At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 18 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.