Records Clerk

State of Oklahoma; Cleveland (OK); On-site; USD 32,000 - 34,000; Full time

Job summary

State of Oklahoma is seeking a Records Clerk in Cleveland for full-time work. Primary duties include data entry, maintaining and updating felony and misdemeanor records, and producing legal documents such as motions, petitions, and summons.

You will provide administrative support to attorneys and respond to requests while handling confidential information with discretion. Qualified candidates will meet daily deadlines, possess strong attention to detail, and have proficiency with Word, Outlook,

Qualifications

• Must meet daily deadlines.
• Data entry.
• Maintain and update records of felony and misdemeanor files.
• Produce and file various legal documents such as motions, petitions and summons.
• Provide administrative support to one or more lawyers.
• Comply with attorney requests.
• Retrieve documents as needed.
• Facilitate meetings by keeping multiple agendas.
• Handle confidential and sensitive material with discretion.
• Perform other assigned tasks and duties as necessary.
• Scanning documents.
• Light Mail Duties.
• Answer telephones - take messages and re-direct calls when appropriate.

Responsibilities

• Meet daily deadlines.
• Data entry and records maintenance.
• Produce legal documents (motions, petitions, summons).
• Support legal staff and attorneys.
• Handle confidential material with discretion.
• Retrieve documents as needed.
• Scan and file documents; manage light mail duties.

Skills

Self-motivation

Attention to detail

Communication skills

Prioritization

Reliability

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Teams

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Records Clerk

Agency

220 DISTRICT ATTORNEYS COUNCIL

Supervisory Organization

DAC District 21 Fin

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

POSITION TITLE: Records Clerk

LOCATION: Cleveland

STATUS: Full Time

CLOSING: Until Filled

SALARY: $32,000 to $34,000

BENEFITS: Full State of Oklahoma benefits including generous monthly allowance for health coverage, paid sick and vacation leave earned monthly. Paid holidays.

Position Summary

• Must meet daily deadlines
• Data entry
• Properly maintain and update records of felony and misdemeanor files
• Produce and file various legal documents such as motions, petitions and summons
• Provide administrative support to one or more lawyers
• Comply with attorney requests
• Retrieve documents as needed
• Facilitate meetings by keeping multiple agendas
• Handle confidential and sensitive material with discretion
• Perform other assigned tasks and duties as necessary
• Scanning documents
• Light Mail Duties
• Answer telephones - take messages and re-direct calls when appropriate

Requirements

• Self-motivated
• Strong attention to detail
• Strong written and communication skills
• Ability to prioritize and manage multiple responsibilities
• Dependable and reliable
• Knowledge of current office technologies including but not limited to Teams, Microsoft Word, Outlook and Excel
• Experience preferred but not necessary
• High school graduate or greater

Disclaimer: This job description is intended as a summary of the primary responsibilities and qualifications for this position and is not inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required now or in the future.

The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex (including gender identity or expression and pregnancy), national origin, sexual orientation, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment, or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall transfer, leaves of absence, compensation, and training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.