Records & Archives Technician – Imaging & Retrieval

City of Columbia SC; Columbia (SC); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Job summary

City of Columbia SC is seeking a Records Clerk to manage record inventories, process scans, indexing, and retrievals. The role includes handling confidential documents, maintaining databases, and assisting with reports.

Applicants should have a high school diploma or GED, plus 2 years of relevant experience, and a SC driver’s license. Opportunities exist for notary and NCIC certification as required.

Qualifications

• High school diploma or GED.
• Two years of relevant prior experience.
• Valid South Carolina Class “D” Driver’s License.
• May be required to become South Carolina Notary Public.
• May be required to become and maintain NCIC certification.

Responsibilities

• Process incoming records including preparation, scanning, editing, indexing, quality control, filing and storing items.
• Process document retrieval orders and internal moves.
• Process destructions in line with retention schedules and close work orders.
• Prepare and maintain paperwork for record center activities.
• Assist Records Supervisor with reports and compliance.
• Handle confidential information in accordance with laws and policies.
• Answer phones and respond to customer inquiries.
• Operate imaging equipment and related software.

Skills

Windows OS

Microsoft Office

Data entry

Imaging software

Records management

Attention to detail

Communication skills

Phone etiquette

Multi-tasking

Education

High school diploma or GED

Tools

Imaging equipment

Scanners

Record inventory software

Job description

City of Columbia SC is seeking a Records Clerk to manage record inventories, process scans, indexing, and retrievals. The role includes handling confidential documents, maintaining databases, and assisting with reports.

Applicants should have a high school diploma or GED, plus 2 years of relevant experience, and a SC driver’s license. Opportunities exist for notary and NCIC certification as required.