Records Analyst – Archives & Records Management

Socket.dev; Indianapolis (IN); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Medical plans

Wellness rewards

Health savings account

Pension plan

Paid time off

Education reimbursement

Job summary

Indiana Department of Correction (IDOC) seeks a Records Analyst to manage incarcerated individuals' records and support various agencies with secure access to institutional data. Based in Indianapolis Central Office, you will work with multiple facilities and archives, ensuring compliance with policies and laws.

The role emphasizes retention, cataloging, accessions, and careful handling of sensitive information, with opportunities to learn and grow within IDOC's records division.

Qualifications

• Knowledge of agency policy, practice and objectives for records.
• Understanding historical significance of records.
• Research methods to locate references for patrons.
• Methods of records analysis, storage, retention, and retrieval.
• Information management from forms to final disposition.
• Familiarity with office equipment used for records handling.
• Ability to lift heavy boxes and work in dusty storage spaces.

Responsibilities

• Follow senior analyst instructions on forms/records projects.
• Process incoming records per retention schedules and consult leadership.
• Accession records from agencies and categorize for storage.
• Label descriptions and create catalogs for permanent/archival storage.
• Coordinate transfer of records to Archives.
• Guide clerks and temporary staff on projects.
• Receive training on records/forms analysis from seniors.
• Maintain confidentiality and security of records.
• Assist with paperwork simplification and disposal prep.
• Move and shelve records as directed.

Skills

Records analysis

Information management

Cataloging

Retention policies

Office equipment

Communication

Physical ability

Education

No degree required

Job description

Indiana Department of Correction (IDOC) seeks a Records Analyst to manage incarcerated individuals' records and support various agencies with secure access to institutional data. Based in Indianapolis Central Office, you will work with multiple facilities and archives, ensuring compliance with policies and laws.

The role emphasizes retention, cataloging, accessions, and careful handling of sensitive information, with opportunities to learn and grow within IDOC's records division.