DOC Pontiac CC Office Assistant - Records Office

Corrections Connection; Pontiac (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Illinois Department of Corrections invites applications for an Office Assistant to file documents in Masterfile and assist with input tasks in Offender 360 for the Record Office. You will perform clerical duties and support Records Retention processes.

We seek detail-oriented individuals who can multi-task, maintain accuracy, and work in a team. The role requires high school completion and experience in an office setting; keyboarding at 35 wpm is expected.

Qualifications

• High school diploma or equivalent and 1 year of office experience.
• Typing accuracy at 35 words per minute.

Responsibilities

• Files all documents in Masterfile that are sent to the Record Office.
• Assists with input duties in Offender 360 (O360) for the Record Office.
• Performs various clerical Record Office related duties.
• Keyboards a variety of difficult materials.
• Assists in the processing of Records Retention at the facility obtaining information.
• Performs other related duties as required or assigned, which are reasonably within the scope of those duties enumerated above.

Skills

Office experience

Typing 35 wpm

Education

High school diploma

Tools

Offender 360 (O360)

Masterfile system

Job description

Position Overview

IDOC is looking to hire an Office Assistant to file all documents in Masterfile that are sent to the Record Office and assist with input duties in Offender 360 (O360) for the Record Office. In addition, this position will perform various clerical related duties, keyboard a variety of difficult materials, and assist in the processing of Records Retention. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Files all documents in Masterfile that are sent to the Record Office.
• Assists with input duties in Offender 360 (O360) for the Record Office.
• Performs various clerical Record Office related duties.
• Keyboards a variety of difficult materials.
• Assists in the processing of Records Retention at the facility obtaining information.
• Performs other related duties as required or assigned, which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of office experience.
• Requires ability to keyboard accurately at 35 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.