Records & Administrative Specialist III

Clear Global Solutions LLC; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

Clear Global Solutions LLC is seeking an Administrative / General Clerk III to support multiple agency units with comprehensive clerical, records, and operational tasks. The role emphasizes accuracy, compliance with records policies, data entry, mail handling, and file management to maintain efficient daily operations.

The position requires U.S. citizenship, a high school diploma or GED, 3–5 years of administrative experience, and the ability to obtain government suitability clearance.

Qualifications

• U.S. citizenship is required.
• High school diploma or GED.
• 3–5 years of relevant administrative experience.
• Ability to pass a corporate background investigation including credit and criminal checks.
• Ability to obtain and maintain a Federal Government suitability determination/clearance.

Responsibilities

• Manage assigned workload accurately and efficiently in alignment with Agency priorities.
• Follow approved records procedures and desktop processes per the Records Policy Manual (RPM) and local SOPs.
• Maintain compliance with Agency policies, manuals, and procedural guidance.
• Participate in Agency-provided training on records systems, SOPs, and policies.
• Identify gaps in guidance and assist in drafting SOPs for Government review.
• Ensure accurate data entry, record integrity, and timely task completion.
• Receive, log, sort, distribute, and prepare unclassified mail and correspondence.
• Deliver mail to designated locations within required timeframes.
• Scan, log, interfile, and route documents per policy.
• Prepare files for transfer, shipment, storage, or retirement.
• Enter, update, and track files in Agency record systems.
• Create, maintain, consolidate, and store physical and electronic files.
• Conduct routine file audits, reconciliations, and missing file searches.
• Support record retention, disposition, and inventory reporting.
• Assist with mobile audit teams and records projects as assigned.
• Assist with expenditure tracking and spend plan updates.
• Support payroll and general expense analysis.
• Assist with budget execution tracking and documentation.
• Support annual and periodic budget planning activities.
• Track mandatory training requirements and completion status.
• Assist with training requests, registrations, and funding documentation.
• Maintain training records, reports, and tracking tools.
• Support development of training resources and documentation.
• Assist with equipment inventories and accountability.
• Maintain and update equipment hand receipts and asset tracking systems.
• Support audits and reporting related to issued equipment.
• Assist with TDY and overseas rotation planning.
• Track staff rotation schedules and logistical requirements.
• Support cost, execution, and budget analysis for international assignments.

Skills

MS Office

Attention to detail

Organizational skills

Mail handling

Records management

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Adobe Acrobat

Outlook

Teams

Job description

Clear Global Solutions LLC is seeking an Administrative / General Clerk III to support multiple agency units with comprehensive clerical, records, and operational tasks. The role emphasizes accuracy, compliance with records policies, data entry, mail handling, and file management to maintain efficient daily operations.

The position requires U.S. citizenship, a high school diploma or GED, 3–5 years of administrative experience, and the ability to obtain government suitability clearance.