Administrative Records & Operations Specialist

CLEAR GLOBAL SOLUTIONS, LLC; BLOOMINGTON (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

CLEAR GLOBAL SOLUTIONS, LLC is seeking an Administrative / General Clerk III to provide comprehensive administrative, clerical, records, and operational support across multiple units. The role emphasizes accurate data entry, records management, and adherence to policy. This onsite position requires U.S.

citizenship and the ability to obtain a federal clearance. The Clerk III will handle mail, scanning, file management, training tracking, and budgeting support while ensuring compliance with RPM,

Qualifications

• U.S. citizenship
• High school diploma or equivalent (GED)
• 3–5 years of relevant administrative experience
• Ability to complete corporate background investigation including credit and criminal check
• Ability to obtain and maintain a Federal Government suitability clearance
• Strong organizational skills with attention to detail
• Ability to manage high volumes of mail, files, and administrative tasks
• Proficiency in Microsoft Office and Adobe Acrobat
• Ability to learn government systems and digital record platforms
• Clear and professional written and verbal communication in English
• Ability to follow detailed written and oral instructions and complete tasks to standard
• Capable of performing repetitive tasks independently with consistency
• Strong analytical and problem-solving abilities
• Ability to manage multiple tasks and collaborate well
• Ability to work independently and in a deadline-driven team environment
• Skilled in organizing work and maintaining accuracy under strict timelines

Responsibilities

• Manage assigned workload aligned with Agency priorities.
• Follow Records Policy Manual (RPM) and SOPs for records processes.
• Maintain compliance with Agency policies and procedural guidance.
• Participate in training on records systems, SOPs, and policies.
• Assist in drafting SOPs for Government review.
• Ensure data entry accuracy and file integrity.
• Receive, log, and route mail and correspondence.
• Handle mail delivery within required timeframes.
• Scan, log, interfile, and route documents per policy.
• Prepare files for transfer, shipment, storage, or retirement.
• Enter and track files in Agency record systems.
• Create, maintain, and store physical and electronic files.
• Conduct routine file audits and missing file searches.
• Support record retention, disposition, and inventory reporting.
• Assist with payroll, general expense analysis, and budget tracking.
• Support annual and periodic budget planning activities.
• Track mandatory training requirements and completion status.
• Assist with training requests and funding documentation.
• Maintain training records and tracking tools.
• Assist with equipment inventories and asset tracking.
• Support audits and reporting related to issued equipment.
• Assist with TDY and overseas rotation planning.
• Track staff rotation schedules and logistical requirements.
• Support cost, execution, and budget analysis for international assignments.

Skills

Strong organizational skills

Attention to detail

Multitasking

Written and verbal communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Government record systems

Job description

CLEAR GLOBAL SOLUTIONS, LLC is seeking an Administrative / General Clerk III to provide comprehensive administrative, clerical, records, and operational support across multiple units. The role emphasizes accurate data entry, records management, and adherence to policy. This onsite position requires U.S.

citizenship and the ability to obtain a federal clearance. The Clerk III will handle mail, scanning, file management, training tracking, and budgeting support while ensuring compliance with RPM,