ReceptionistAdministrative Assistant

KEY LAW OFFICE PC; Bastrop (TX); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Opportunity for advancement

Job summary

KEY LAW OFFICE PC in Bastrop, Texas is seeking a reliable receptionist and intake specialist to work directly with attorneys, handling administrative tasks and coordinating new client engagements. The role emphasizes organization, professionalism, and the ability to work with limited supervision to meet client needs.

The ideal candidate will have two years of office experience (preferably legal), strong communication skills, and proficiency with Microsoft Office 365.

Qualifications

• Two years of full-time office experience, preferably in legal environment.
• General office practices knowledge.
• Strong oral and written communication; ability to prioritise and meet deadlines.

Responsibilities

• Greet clients and determine purpose of visit.
• Provide initial information about services and lawyers’ availability.
• Collect preliminary client information for case histories.
• Record client information and forward to lawyers/assistants.
• Answer and route phone calls and messages.
• Keep conference and shared spaces tidy for meetings.
• Support attorneys, paralegals and staff with clerical tasks.
• Handle incoming/outgoing correspondence per procedures.

Skills

Office administration

Customer service

Multitasking

Communication skills

Decision making

Education

High school diploma

Tools

Microsoft Office 365

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

We are a growing law firm in need of a reliable and self-motivated receptionist and intake specialist. The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

ESSENTIAL DUTIES

• Greet clients as they arrive at the office and inquire into their purpose of visiting the firm.
• Provide initial information regarding the firm’s services, and availability of lawyers.
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds.
• Record all information provided by clients and forward it to lawyers or legal assistants.
• Respond to telephone calls, diverting and transferring calls, and taking and relaying messages.
• Ensure that conference and shared spaces are tidy and ready for client meetings.
• Assist attorneys, paralegals, and other staff with various clerical duties as needed.
• Handle incoming and outgoing correspondence, according to established protocols and procedures, including taking certified mail to the post office.

MINIMUM QUALIFICTIONS

• Experience: Two years of full-time experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Proficiency in Microsoft Office 365

Job Type: Full-time

Compensation: Starting at $24/hr

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• 8:30am - 5:30pm

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)

Work Location:

In person - Bastrop, Texas