Receptionist/Administrative Assistant

Key-Law-Office-P; Bastrop (TX); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Opportunity for advancement

Dental insurance

Job summary

Key-Law-Office-P in Bastrop, TX, is seeking a reliable receptionist and intake specialist to support attorneys with administrative duties and client intake coordination. The role requires professionalism, organization, and initiative in a fast-paced law firm environment.

Responsibilities include greeting clients, gathering initial information, relaying messages, and ensuring this firm's office spaces and communications run smoothly. This is a full-time, in-person position.

Qualifications

• Two years of full-time experience working in an office setting, preferably in the legal environment.
• Proficiency in Microsoft Office 365.
• Strong oral and written communication skills.
• Ability to multitask, prioritize, and meet deadlines.
• Demonstrated skill in effective oral and written communication.
• Demonstrated sound judgement and effective decision making.

Responsibilities

• Greet clients and inquire into their visit purpose.
• Provide initial information regarding the firm’s services and lawyer availability.
• Obtain preliminary information from new clients to determine case histories/backgrounds.
• Record all information and forward to lawyers or legal assistants.
• Respond to telephone calls, divert and transfer calls, and relay messages.
• Ensure conference and shared spaces are tidy and ready for client meetings.
• Assist attorneys, paralegals, and staff with clerical duties as needed.
• Handle incoming and outgoing correspondence, including certified mail.

Skills

Microsoft Office

Customer Service

Oral & Written Communication

Multitasking

Judgement & Decision Making

Education

High School Diploma or equivalent

Tools

Microsoft Office 365

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

We are a growing law firm in need of a reliable and self-motivated receptionist and intake specialist. The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

ESSENTIAL DUTIES

• Greet clients as they arrive at the office and inquire into their purpose of visiting the firm.
• Provide initial information regarding the firm’s services, and availability of lawyers.
• Obtain preliminary information from new clients, to determine their case histories, and backgrounds.
• Record all information provided by clients and forward it to lawyers or legal assistants.
• Respond to telephone calls, diverting and transferring calls, and taking and relaying messages.
• Ensure that conference and shared spaces are tidy and ready for client meetings.
• Assist attorneys, paralegals, and other staff with various clerical duties as needed.
• Handle incoming and outgoing correspondence, according to established protocols and procedures, including taking certified mail to the post office.

MINIMUM QUALIFICATIONS

• Experience: Two years of full-time experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Skill in exercising sound judgement and effective decision making
• Proficiency in Microsoft Office 365

Job Type: Full-time

Compensation: Starting at $24/hr

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule

• Monday to Friday
• 8:30am - 5:30pm

Education

• High school or equivalent (Preferred)

Experience

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)

Work Location

In person - Bastrop, Texas