Receptionist - Spanish Required

Libertana; California, Northern (MO, KY); Hybrid; USD 28,000 - 42,000; Full time

Job summary

Libertana is seeking a professional receptionist to manage front-desk duties, answer calls, greet visitors, and support daily office operations. You will handle mail, coordinate with the HR team and maintain directory records, ensuring a welcoming and organized environment.

The ideal candidate has a high school diploma, 3 years of clerical experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 3 years of administrative or clerical experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Highly organized and resourceful.
• Adept at prioritizing, scheduling, and multitasking in a fast-paced environment.
• Proficient with Microsoft Office (Word, Power Point, Excel).
• Customer-focused.
• Willingness to learn and grow with the company.

Responsibilities

• Answer telephone inquiries and take messages; page staff as needed.
• Greet visitors and determine purpose, escort to appropriate location.
• Maintain GOTO employee directory record-keeping.
• Sort, distribute, and dispatch daily mail and faxes.
• Handle transcription, printing, photocopying, and faxing.
• Coordinate monthly luncheons and other events.
• Order and maintain office inventory and supplies.
• Maintain office equipment and coordinate service.
• Order home office supplies for employees.
• Create and send employee badges.
• Communicate with building manager and maintenance.
• Maintain safety and hygiene in the reception area.
• Assist Human Resources department as needed.
• Accepts and performs other duties and responsibilities as assigned.

Skills

Verbal & written communication

Interpersonal skills

Customer service

Organization

Prioritization & multitasking

Microsoft Office

Willingness to learn

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

The receptionist is responsible for answering the telephones, greeting and announcing visitors, sorting the mail, maintaining office equipment, ordering office supplies and assisting the Director of Human Resources Manager in secretarial duties and general clerical support.

QUALIFICATIONS:

• High school diploma or equivalent.
• 3 years of administrative or clerical experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Highly organized and resourceful.
• Adept at prioritizing, scheduling, and multitasking in a fast-paced environment.
• Proficient with Microsoft office (Word, Power Point, Excel)
• Customer-focused.
• Willingness to learn and grow with the company.

ESSENTIAL DUTIES AND RESPOSIBILITIES:

• General receptionist duties including answering telephone inquiries, channeling calls, taking messages, and paging staff as directed.
• Greets clients, visitors, and guests; determines the purpose of each person’s visits and directs or escorts him or her to the appropriate location.
• Establish and maintain a record-keeping system for GOTO employee directory.
• Receiving, sorting, distributing, and dispatching daily mail and faxes.
• Handling transcription, printing, photocopying, and faxing.
• Coordinating monthly luncheons at the main office and other events as needed.
• Ordering and maintaining office inventory such as stationery, equipment, breakroom supplies and snacks.
• Maintaining office equipment and tracking service as needed.
• Ordering of home office supplies for employees (desks, chairs, etc.).
• Creating and sending out employee badges.
• Communicating with the building manager and maintenance personnel as needed for repairs and other building related items.
• Maintaining safety and hygiene standards of the reception area.
• Assist the Human Resources department as needed.
• Accepts and performs other duties and responsibilities as assigned.

PHYSICAL REQUIREMENTS:

• Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis (up to 75% of the time).
• Close vision requirements due to computer work.
• Light to moderate lifting may be required (Up to 25lbs).