Receptionist - PRN - Fraser Villa

Trinity Health; Fraser (MI); On-site; USD 19,000 - 25,000; Part time

Job summary

Trinity Health in Fraser, MI is seeking a part-time administrative assistant/receptionist to support the Executive Director and administrative team. The role focuses on front-desk duties, file management, and coordinating communications within a healthcare community.

The position emphasizes accuracy in records, phone handling, and census-related reporting while maintaining a courteous and professional environment for elders and visitors.

Qualifications

• High School Diploma or equivalent.
• Previous experience as a receptionist or secretarial position preferred.
• Ability to utilize and maintain standard office equipment (copier, printer, fax, phone system).
• Previous experience in long-term care or with geriatric population preferred.

Responsibilities

• Develop and maintain good rapport with inter-department personnel and other departments to ensure administrative services are maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that financial records and cost reports are submitted on a timely basis as directed.
• Process payments for deposits in accordance with guidelines.
• Schedule appointments, process mail, and answer the switchboard.
• Order and manage supplies; keep office clean and safe; greet visitors and family members.

Skills

Reception duties

Customer service

Office equipment

Education

High School Diploma

Tools

Copier

Printer

Fax machine

Phone system

Job description

Employment Type: Part time Shift: Description: The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Processes payments for deposit in accordance with established guidelines.
• Schedules appointments, processes mail, answers the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Orders and manages supplies.
• Greets and directs visitors & family members.
• Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports including census report.
• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc..

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
• Previous experience working in long-term care or with the geriatric population preferred.

OUR COMMITMENT

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.