Receptionist - PRN - Fraser Villa

Trinity Health Senior Communities; Fraser (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Trinity Health Senior Communities in Fraser, MI is seeking a part-time Administrative Assistant to support the Administrator/Executive Director with essential clerical tasks. The role includes switchboard duties, record keeping, scheduling, and preparing reports.

The successful candidate will have a high school diploma and prior receptionist/secretarial experience, and be proficient with typical office equipment.

Qualifications

• High School Diploma or equivalent required.
• Previous receptionist/secretarial experience preferred.
• Ability to utilize and maintain standard office equipment (phone system, copier, printer).
• Experience in long-term care or with geriatric population preferred.

Responsibilities

• Develop and maintain good working rapport with inter-department personnel to ensure administrative services are maintained.
• Accumulate, maintain and provide statistical data as directed.
• Submit adequate financial records and cost reports on a timely basis.
• Process deposits/payments according to guidelines.
• Schedule appointments, process mail, answer the switchboard.

Skills

Receptionist experience

Interdepartment rapport

Education

High School Diploma or equivalent

Tools

Office equipment (phone, copier, fax)

Job description

Employment Type: Part time Shift: Description:

The primary purpose of your position is to perform administrative detail including record keeping, maintaining the switchboard, and follow-up functions to assist the Administrator/Executive Director/Designee in meeting the administrative needs of the community.

ESSENTIAL FUNCTIONS

• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.
• Accumulate, maintain and provide statistical data as directed.
• Ensure that adequate financial records and cost reports are submitted to the Executive Director/Administrator or Designee on a timely basis as directed.
• Processes payments for deposit in accordance with established guidelines.
• Schedules appointments, processes mail, answers the switchboard.
• Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained.
• Orders and manages supplies.
• Greets and directs visitors & family members.
• Is responsive to the needs of the elders living in the community. Responding to internal and external inquiries in a courteous manner.
• Assist in preparing financial and statistical reports including census report.
• Assists department managers with various administrative functions, including copies, letters, preparing binders, etc..

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• Previous experience as a receptionist or in a secretarial position preferred.
• Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, personnel computer, etc.
• Previous experience working in long-term care or with the geriatric population preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.