Receptionist - PM

Francis Howell School District; O’Fallon (MO); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Paid holidays

Vacation

Retirement

Job summary

Francis Howell School District is seeking a Receptionist for the Administration Building. You will greet visitors, answer inquiries, and provide clerical support at the central front desk. This role supports staff, families, and the community with professional, confidential service.

The position handles mail, scheduling, and general office tasks, coordinating with the HR Director and staff. The work hours run from 12:00 pm to 5:00 pm, and the role requires a friendly, professional demeanor in a

Qualifications

• High School diploma or equivalent required.
• Job-related experience required.
• Knowledge of business telephone etiquette and basic clerical duties.

Responsibilities

• Answer the telephone system and transfer calls, take messages, and respond to inquiries.
• Greet visitors and direct them per security procedures.
• Distribute mail and packages to recipients; manage interoffice communications.

Skills

Telephone etiquette

Record keeping

Office equipment operation

Scheduling

Instruction following

Communication

Confidentiality

Adaptability

Professionalism

Education

High School diploma or equivalent

Tools

MS Office

Job description

About Us

Francis Howell School District (FHSD) is committed to providing an exceptional educational experience for students while supporting a welcoming, safe, and professional environment for our staff, families, and community.

Hours

12:00 pm - 5:00 pm

Salary

$17.08

Reports To

HR Director

Job Summary

The Receptionist at the Administration Building provides a variety of receptionist and clerical duties related to the operation of the front desk at the Central Administration Building. This position serves as a welcoming first point of contact by greeting and directing visitors, responding to inquiries from staff, the public, parents, students, and others, providing information and referrals, and providing general clerical support as needed.

Key Responsibilities

• Answer the telephone system by screening calls, transferring calls, responding to inquiries, and taking messages.
• Greet individuals entering the building, including visitors, parents, students, vendors, and others, and direct them to the appropriate location in accordance with established building security procedures.
• Distribute site and interoffice mail, special deliveries, overnight mail and packages, messages, application packets, and other materials to the appropriate recipients.
• Maintain building information, including message boards, use schedules, staff directories, emergency contacts, and other reference information.
• Maintain reception area materials, including job applications, newsletters, event calendars, and other resources for visitors.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, and filing.
• Process district volunteer applications and background checks to support the efficient and effective functioning of the work unit.
• Receive mail, special deliveries, packages, supplies, and other items and distribute them to the appropriate parties.
• Maintain confidentiality and demonstrate tact and courtesy when working with diverse groups.
• Adapt to changing priorities and work effectively with frequent interruptions.
• Perform other related duties as assigned.

Qualifications

Education

High School diploma or equivalent.

Experience

Job-related experience is required.

Knowledge, Skills & Abilities

• Knowledge of business telephone etiquette.
• Ability to prepare and maintain accurate records.
• Ability to operate standard office equipment and utilize pertinent software applications.
• Ability to schedule activities and meetings and gather and organize information.
• Ability to follow complex, multi-step written and oral instructions.
• Ability to communicate effectively with staff, students, parents, visitors, vendors, and the public.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to work effectively with frequent interruptions and changing priorities.
• Ability to demonstrate tact, courtesy, and professionalism.

Benefits

• Paid holidays
• Vacation
• Retirement

We look forward to receiving your application and potentially welcoming you to the FHSD team!