School Receptionist

Pender County Schools; Hampstead (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Pender County Schools in Hampstead, NC seeks a secretary/bookkeeper to provide clerical support and foster positive school/public relations. The role includes greeting visitors, answering phones, handling correspondence, and using PowerSchool for student data.

The candidate should have a High School Diploma (Associate's Degree preferred) and at least two years of relevant experience. This is a 10-month, full-time position with routine office responsibilities.

Qualifications

• High School Diploma required; Associate's Degree preferred.
• Two years of previous work experience as a secretary or bookkeeper.
• Basic computer and word-processing skills.
• Good oral and written communication abilities.

Responsibilities

• Greet visitors and determine their needs; direct to appropriate staff.
• Answer phones and respond to information requests; maintain reception area.
• Prepare and send correspondence for the Principal and Assistant Principal.
• Enter and retrieve student information in PowerSchool; manage data.
• Receive, store and issue supplies; assist with data compilation and meeting agendas.

Skills

Computer basics

Word processing

Office equipment operation

Oral & written communication

Mathematical computation

Public relations

Interpersonal relations

Mobility (stand/walk)

Ability to sit

Education

High School Diploma

Associate's Degree preferred

Tools

PowerSchool

Job description

Purpose:

To ensure the efficient operation of the school office and to contribute to effective school-public relations by courteously responding to the needs ofvisitors, parents, staff, and students.

Nature of Position:

An employee in this position will perform several duties to provide clerical assistance to the school and to maintain positive school/public relations.

The employee must occasionally lift and/or move heavy objects up to and including 50 pounds. Some out-of-county travel may occur when participating in regional and/or state level meetings and staff development activities.

The employee must consistently use his/her hands for typing/keyboarding, filing, etc. He/she must be able to sit for extended periods of time without fatigue or discomfort.The employee works in primarily an air-conditioned environment with a moderate noise level.

Performance Responsibilities and Duties:

The employee performs the following types of support services, in addition to other duties as assigned by the principal.

Public Relations:

• Greet visitors, determine their needs, and direct them to the proper person.
• Answer telephone and respond appropriately to requests for information.
• Be knowledgeable of school events and operations.

Assist parents with student dismissal.

Office Management Services:

• Demonstrate ability to learn and efficiently utilize PowerSchool to retrieve student information, enter discipline data, etc.
• Maintain an attractive and clean reception area.
• Prepare and send correspondence for the Principal and Asst. Principal.
• Compile data from several sources.
• Prepare meeting agendas.

Receive, store and issue supplies and equipment. Perform other duties as assigned.

Equipment and Inventory Management:

Operate computer and other office machines for routine and repetitive records.

Professional Practices:

• Attend and participate in workshops and seminars to improve job performance, when required.

Attend staff meetings as required.

Performance Evaluations:

Performance to be evaluated annually by the Principal.

Minimum Qualifications:

Education:

High School Diploma required; Associate's Degree preferred

Experience:

• A minimum of two years of previous work experience as a secretary or bookkeeper

Performance Responsibilities, Abilities, and Skills:

• Must possess basic computer operation skills
• Must possess basic word-processing application program skills
• Operational skills of common office machines
• Effective oral and written communication skills
• Basic mathematical computation skillsDemonstrate public relation skills
• Demonstrated ability to establish and maintain effective work relationships with students, parents and other staff members.
• Ability to stand 30% of the time without fatigue or discomfort
• Ability to walk 50% of the time without fatigue or discomfort
• Ability to sit 30% of the time without fatigue or discomfort
• Ability to lift up to 70 pounds
• Ability to carry up to 15 pounds
• Ability to push up to 70 pounds
• Ability to pull up to 70 pounds
• Ability to hear, see and speak

Ability to work in air-conditioned buildings under florescent lighting

Salary Grade:

Pay Grade 57

Terms of Employment:

10 Months

Office Hours:

vary based upon school schedule

FLSA Status:

Non-Exempt

OSHA:

The employee is not to handle any human body fluids, biological agents, laboratory chemicals, or be exposed to hazardous materials such as noise, asbestos, or carcinogens.

ADA:

The employer will make reasonable accommodations to enable individuals with disabilities to perform essential job functions in compliance with the Americans with Disabilities Act of 1990.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.