Receptionist & Office Coordinator – Global Mining Firm

Sedgman GmbH; Phoenix (AZ); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Career growth potential

Mentors access

Bonus program

Job summary

Sedgman USA is looking for a friendly Receptionist to join our team in our Phoenix, Arizona office. We’re seeking a customer-focused, organized professional who thrives on connecting people, supporting teams, and delivering outstanding service.

This is a fully onsite role requiring excellent MS Office skills, strong communication, and the ability to manage multiple tasks in a fast-paced environment. You will handle visitors, calls, scheduling, and travel arrangements while maintaining a

Qualifications

• 2-5 years in an administration or customer service role in a receptionist or office support position.
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication, and ability to interact professionally at all levels.

Responsibilities

• Deliver a professional and welcoming reception service for visitors, clients, and callers.
• Provide general administrative support including mail, couriers, document preparation, scanning, filing, and records management.
• Manage office security, including visitor inductions, access cards, and coordination with building management.
• Coordinate and support domestic and international travel arrangements, ensuring compliance with company policies and cost-effective bookings.
• Manage travel documentation, itineraries, approvals, expense allocations, and travel-related reporting.
• Liaise with property management to coordinate office maintenance, repairs, contractor access, and workplace facilities management.
• Maintain reception, kitchen, and common areas to a high standard of safety, cleanliness, and organisation.
• Organise meetings, catering, events, business development activities, and business card requests.
• Act as an initial point of contact for employee questions relating to office processes, systems and internal resources.

Skills

Administrative experience

Customer service orientation

Microsoft Office

Communication skills

Organization

Education

Diploma in business-related discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Sedgman USA is looking for a friendly Receptionist to join our team in our Phoenix, Arizona office. We’re seeking a customer-focused, organized professional who thrives on connecting people, supporting teams, and delivering outstanding service.

This is a fully onsite role requiring excellent MS Office skills, strong communication, and the ability to manage multiple tasks in a fast-paced environment. You will handle visitors, calls, scheduling, and travel arrangements while maintaining a