Receptionist/Office Coordinator

Pyramid Consulting Group, LLC; New York (NY); On-site; USD 33,000 - 36,000; Full time

Job summary

Pyramid Consulting Group, LLC is seeking a Receptionist/Office Coordinator to support a prestigious skincare brand in NYC. The role is four days per week, onsite (Monday–Thursday), with Fridays off, and is a temporary assignment with no defined end date.

You will greet guests, direct visitors, manage calls, handle mail, assist with meetings and onboarding, coordinate with building management, and support office operations and vendor coordination in a fast-paced environment.

Qualifications

• 1+ years in office support or administrative role.
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Adaptable and proactive in a dynamic environment.
• Ability to lift up to 50 lbs as needed.

Responsibilities

• Welcome guests and provide a professional first impression.
• Direct visitors to contacts and office locations.
• Manage incoming calls, screening and forwarding.
• Receive, sort, and distribute mail and deliveries.
• Coordinate with building management on office matters.
• Order and maintain office supplies and inventory.
• Assist with conference room setup and IT equipment.
• Maintain security and register visitors for badges.

Skills

Communication

Organization

Multitasking

Interpersonal skills

Professionalism

Adaptability

Tools

Microsoft Office

Job description

Our client, a prestigious skincare brand, is seeking a temporary Receptionist/Office Coordinator to join their team in NYC. This is an ongoing assignment with no defined end date. This is a four-day, onsite role (Monday–Thursday), with no work required on Fridays.

Job Duties Include

• Welcome and assist guests upon arrival, ensuring a professional and friendly first impression
• Direct visitors to the appropriate contacts and office locations
• Manage incoming calls, including answering, screening, forwarding, and checking voicemail daily
• Receive, sort, and distribute mail and deliveries (e.g., FedEx, messenger services)
• Process office invoices through internal systems
• Support pack-outs across departments as needed
• Serve as the primary liaison with building management for office-related matters (e.g., safety, construction, Emergency Action Plans)
• Coordinate with external vendors to address and resolve maintenance requests
• Order and maintain inventory of office supplies, ensuring timely restocking
• Track and update records of office expenses and budgets
• Maintain kitchen cleanliness and organization, ensuring it remains well-stocked and presentable
• Assist with the setup and breakdown of meetings in conference rooms
• Ensure workspaces are fully equipped and assist in onboarding new hires to office procedures
• Partner with IT to set up computers and technical equipment for employees
• Provide basic training on internal systems (e.g., Outlook)
• Assist with conference room scheduling as needed
• Train temporary staff on office procedures and systems
• Maintain office security by following protocols, managing reception access, and registering visitors for badges
• Troubleshoot office equipment issues (printers, copiers, phones, etc.) in line with company guidelines
• Oversee maintenance of office equipment and coordinate service when necessary
• Update and maintain the company phone directory

Job Qualifications Include

• 1+ years of experience in an office support or administrative role
• Proficiency in Microsoft Office Suite
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent verbal and written communication skills
• Demonstrated flexibility and adaptability in a dynamic work environment
• Ability to interact professionally with employees at all levels in a fast-paced, high-pressure setting while remaining proactive, resourceful, and efficient
• Working knowledge of office equipment, including telephone systems, printers, copiers, and fax machines
• Ability to lift and carry up to 50 lbs as needed

Salary: $24 - $26/hr

• This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted.

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.

We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact [e-mail]

Please refer to our website: www.pyramidcg.com for access to our Right to Work and E-Verify.