Part-time Workplace Operations Coordinator

Premier Talent Partners; New York (NY); On-site; USD 37,000 - 41,000; Part time

Benefits offered by this job

Medical benefits

Paid time off

Paid holidays

Job summary

Premier Talent Partners in New York, NY is seeking a Part-time Workplace Operations Coordinator to ensure a smooth onsite office, welcome visitors, and support daily operations and events.

The role emphasizes customer service, logistics, and collaboration with People and IT to onboard new hires, manage space, and keep a tidy, efficient office.

Qualifications

• 1-3 years of experience in office administration, customer service, and operations.
• Ability to work a set part-time schedule of 9am-5pm on Monday, Wednesday, and Friday, including flexibility for special events.
• Proficiency in Google Suite (Docs, Sheets, Calendar) and other collaboration platforms.
• Highly organized with excellent time management and ability to prioritize multiple tasks.

Responsibilities

• Welcome visitors with a courteous, professional demeanor and enforce sign-in policies.
• Receive and manage incoming packages and mail, ensuring timely distribution.
• Perform daily opening and closing procedures to maintain security and hygiene.
• Support internal staff by delivering operational and workplace support for a positive employee experience.
• Assist Workplace Lead with vendor relations, reception duties, deliveries, and supplies management.
• Help organize office-wide events and collaborate with Employee Engagement on celebrations and traditions.
• Collaborate with People and IT teams to onboard new employees and provide ongoing operational support.
• Greet new hires, coordinate onboarding sessions, and ensure smooth integration into the team.
• Maintain effective communication regarding facilities or security issues with workplace team members.
• Support space planning by maintaining current seating arrangements and inventory of supplies.

Skills

Office administration

Customer service

Operations

Tools

Google Suite

Job description

Part-time Workplace Operations Coordinator

New York, NY Onsite Contract/Temporary Administrative $27 - $30/hr 1+ years Posted 1 week ago

Job Description

Location: New York, NY
Work Schedule: Monday-Friday. 9am-2pm; additional hours for special events as needed
Compensation: $27.00 - $30.00 per hour

Position Summary:
We are seeking a proactive and organized Part-time Workplace Operations Coordinator to ensure the smooth and efficient operation of our NYC office. This onsite role is vital in fostering a welcoming environment for visitors, supporting daily office functions, and assisting with event coordination. The ideal candidate will excel in customer service, office logistics, and team collaboration, contributing to a positive workplace culture and seamless operational flow.

Key Responsibilities:

• Welcome visitors with a courteous, helpful, and professional demeanor, ensuring proper sign-in protocols are followed according to guest policies.
• Receive and manage incoming packages and mail, ensuring timely distribution or storage.
• Perform daily opening and closing procedures to maintain office security and hygiene standards.
• Support internal staff by delivering exceptional operational and workplace support, creating a positive employee experience.
• Assist the Workplace Lead/Manager with managing office operations including vendor relationships, reception duties, deliveries, kitchen inventory, waste management, repairs, and supplies management.
• Help organize office-wide events, celebrations, and traditions in collaboration with the Employee Engagement team.
• Serve as a cultural ambassador, modeling professionalism and positive communication.
• Collaborate with People and IT teams to facilitate onboarding of new employees and ongoing operational support.
• Greet new hires, coordinate onboarding sessions, and ensure smooth integration into the team.
• Maintain effective communication regarding facilities or security issues with workplace team members.
• Support space planning efforts by maintaining current seating arrangements.
• Manage inventory of office supplies, food, beverages, and equipment, ensuring the office remains organized and well-stocked.
• Uphold a clean, organized, and professional office environment, proactively identifying opportunities to enhance workspace functionality and efficiency.

Required Qualifications:

• 1-3 years of experience in office administration, customer service, and operations.
• Ability to work a set part-time schedule of 9am-5pm on Monday, Wednesday, and Friday, including flexibility for special events.
• Proficiency in Google Suite (Google Docs, Sheets, Calendar, etc.) and other meeting and collaboration platforms.
• Highly organized with excellent time management skills and the ability to prioritize multiple tasks.
• Approachable, personable, and capable of building positive relationships with employees, visitors, and vendors.
• Adaptable with the capacity to handle multiple responsibilities in a fast-paced environment.
• Clear and effective communicator, both verbally and in writing.
• Punctual, reliable, and committed to following through on responsibilities.
• Demonstrates a professional, friendly personality with a strong customer service orientation.
• Ability to learn quickly and adapt to evolving workplace processes and culture.

Preferred Skills & Experience:

• Experience coordinating events and managing office logistics.
• Familiarity with vendor management, space planning, and inventory control.
• Demonstrated ability to problem-solve proactively and creatively.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.