Receptionist/Office Aide

Brenham Independent School District; Brenham (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Brenham Independent School District is seeking a reception/clerical assistant to support the campus office under supervision. You will handle calls, greet visitors, assist with student check-in/out, and manage mail and documents while maintaining confidentiality.

The role requires a high school diploma or GED plus two years of secretarial experience, with strong keyboarding, organizational, and communication skills. Prolonged desk work and routine interruptions are expected.

Qualifications

• High school diploma or GED with two years of secretarial experience.
• Proficient in basic math and clerical tasks.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.

Skills

Keyboarding

Spreadsheets

Databases

Word processing

Record keeping

Math skills

Instruction following

Organization

Communication

Interpersonal skills

Education

High school diploma or GED

Secretarial experience

Job description

Job Title/Position:

Department/School:

Assigned Campus

Pay Information:

Clerical Compensation Plan Days: 187

Supervised By:

Assigned Campus Principal

FLSA:

Non-Exempt

Date Revised:

May 2021

Primary Purpose:

Under close supervision, provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications (Experience/Education/Certification):

High school diploma or GED; and two years of secretarial experience

Major Responsibilities:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop or maintain spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic math skills
• Ability to follow verbal and written instructions
• Strong organizational, communication, and interpersonal skills

Supervisory Responsibilities:

None.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands):

Use of multi-line phone system, standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; work with frequent interruptions; and maintain emotional control under stress.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual's race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual's race, color, religion, sex or national origin.