Registrar

Brenham Independent School District; Brenham (TX); In loco; USD 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Brenham Independent School District seeks a Secretary to Principal to support the school office and administrative staff. The role includes clerical duties, attendance tracking, records management and front-desk assistance.

The position requires a high school diploma or GED and at least two years of secretarial experience, with strong keyboarding, organization and communication skills. The environment is a campus-based, non-exempt clerical role.

Competenze

• Proficient keyboarding and file maintenance required.
• Experience using software to develop spreadsheets, databases and word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to handle a variety of tasks on short notice.
• Strong organizational, communication and interpersonal skills.

Mansioni

• Prepare campus communications, forms, manuals and reports.
• Maintain attendance and substitute records; process time and leave reports.
• Manage school calendar and events.
• Maintain student and staff records; prepare reports as required.
• Answer calls and route messages to staff.
• Assist students, parents and teachers as needed.
• Schedule meetings and maintain principal's calendar.
• Process purchase orders and cash deposits; manage activity accounts.
• Assist with budget preparation and inventory control.
• Maintain inventory of assets, equipment and supplies.
• Support faculty meetings and campus activities.

Conoscenze

Proficient keyboarding

File maintenance

Software for spreadsheets/databases/so

Recordkeeping

Follow instructions

Adaptability to changing tasks

Organizational/communication skills

Formazione

High school diploma or GED

Descrizione del lavoro

Job Title/Position

Secretary to Principal

Department/School

Assigned Campus

Pay Information

Clerical Compensation Plan
Days: _____ Supervised By: Assigned Campus Principal

FLSA

Non-Exempt

Date Revised

February 2016

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications (Experience/Education/Certification)

High school diploma or GED; and __2__ years of secretarial experience

Major Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar of principal.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records and expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures and notify parents of student's illness in nurse's absence.
• Maintain confidentiality.

Special Knowledge/Skills

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Supervisory Responsibilities

Monitorthe work of campus secretariesand clerical aides.

Working Conditions (Mental Demands/Physical Demands/Environmental Demands)

Useof standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; work with frequent interruptions; and maintain emotional control under stress.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required. The district shall not fail or refuse to hire or discharge any individual, or otherwise discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment because of the individual's race, color, religion, sex, or national origin. Nor shall the district limit, segregate, or classify its employees or applicants for employment in any way that would deprive or tend to deprive an individual of employment opportunities or otherwise adversely affect the status as an employee because of the individual's race, color, religion, sex or national origin.