Receptionist / Front Desk Coordinator

Rudolph and Sletten; Menlo Park (CA); On-site; USD 34,440 - 37,195; Full time

Job summary

Rudolph and Sletten in Menlo Park, CA is looking for a Receptionist / Front Desk Coordinator to greet clients, answer phones, and maintain office organization. Candidates should possess strong communication skills and have at least 3 years experience in a similar position.

The ideal applicant will have a High School Diploma and be proficient in MS Office Software. We offer a competitive hourly rate and a dynamic work environment with the opportunity to work on high-profile projects.

Qualifications

• Possess excellent listening, oral and written communication skills, superior problem-solving skills.
• Must be professional, dependable, consistent, diligent, and thorough.
• 3 years of experience in a similar Receptionist / Front Desk position preferred.
• Intermediate knowledge of MS Office Software – particularly in Excel, Word, Outlook.

Responsibilities

• Greet clients and guests who visit the office.
• Answer HQ phone and other offices as needed.
• Order supplies for kitchen pantry and office when requested.
• Mail – Receive, sort, process and distribute incoming mails and packages.
• Reserving and arranging conference room meetings.
• Assist in coordinating office events when requested.

Skills

Excellent listening skills

Oral communication skills

Written communication skills

Problem-solving skills

Professionalism

Dependability

Diligence

Education

High School Diploma

Tools

MS Office Software

Job description

Expected hourly rate range for this job is $25.00 - $27.00 depending on experience. Applicants must be eligible to work in the United States without visa sponsorship now or in the future.

Rudolph & Sletten, a Tutor Perini Company, is seeking a Receptionist / Front Desk Coordinator to join our office in Menlo Park, CA.

About Rudolph & Sletten

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward. Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices. We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we’re looking forward to building more award-winning projects for decades to come. Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Veterans Home of California in Yountville, UC Davis Health Central Utility Plant Expansion, DGS Clifford L. Allenby Building, and City of Hope Central Utility Plant. At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Essential Duties And Responsibilities

• Greet clients and guests who visit the office
• Answer HQ phone and other offices as needed
• Order supplies for kitchen pantry and office when requested
• Mail – Receive, sort, process and distribute incoming mails and packages
• Outgoing Mail – UPS, FedEx, UPS, interoffice mail, priority and overnight shipments
• Master User of mailroom and copy bay equipment
• Troubleshoot and show other users how to use office equipment as needed
• Coffee Brewer and Bevi machines – monitor and maintain, contact vendor for repairs
• Maintain and update HQ office contact list and Outlook distribution lists
• Maintain inventory of office supplies
• Inspect copy areas for supplies and restock as needed
• Reserve and arrange conference room meetings
• Food / Catering orders when requested
• Assist in coordinating office events when requested
• Maintain overall appearance of the office environment – free of clutter
• Provide administrative support as needed
• Prepare and cost block invoices for office and kitchen supply orders

Required Job Skills

• Possess excellent listening, oral and written communication skills, superior problem-solving skills
• Must be professional, dependable, consistent, diligent, and thorough

Education And Experience

• Education: High School Diploma required.
• Experience: 3 years of experience in a similar Receptionist / Front Desk position preferred.

Computer Equipment And Software

• Intermediate knowledge of MS Office Software – particularly in Excel, Word, Outlook, etc.

Equal Opportunity Employer

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future.