Receptionist Front Desk

VIVO Healthcare; Florida; On-site; USD 17,000 - 25,000; Part time

Job summary

Vivo Healthcare Ft. Pierce is seeking a friendly Part-Time Receptionist for our nursing facility in Fort Pierce. The role involves greeting visitors, directing calls, and handling sign-in/out logs as part of the Administrative Team.

Nights and weekends shifts are required, with a strong emphasis on professionalism and top-tier customer service. Proficiency with Microsoft Word and Excel is preferred, along with the ability to manage multiple tasks and maintain confidentiality in a healthcare

Qualifications

• High school diploma or equivalent.
• Excellent communication skills essential.
• Prior receptionist or customer service experience preferred.
• Proficient with MS Office and basic office equipment.
• Ability to operate a multiline phone system.
• Able to work nights and weekends as required.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer and route calls efficiently.
• Maintain lobby and sign-in/out logs.
• Perform general clerical duties (typing, filing, copying).
• Manage mail distribution and maintain clean lobby area.
• Collaborate with Administrative Team to support residents and families.

Skills

Excellent communication

Customer service

Multiline switchboard experience

Microsoft Word

Excel

Independence

Professionalism

Typing speed

Teamwork

Privacy/confidentiality

Education

High school diploma

Tools

Microsoft Word

Excel

Job description

We at Vivo Healthcare Ft. Pierce are looking for a friendly and experienced Part-Time Receptionist for our Nursing facility located in Fort Pierce. The hours are nights and weekends.

The Receptionist is responsible for creating a memorable first impression for our visitors and residents. This position requires tact, sensitivity, and professionalism due to constant interaction with residents and families to guarantee their satisfaction. As the Receptionist, you are a member of the Administrative Team and provide admin support.

PRIMARY DUTIES AND RESPONSIBILITIES

The Concierge primary duties and responsibilities include, but are not limited to:

• Interact with resident customers in a professional and friendly manner as required.

• Courteously greeting visitors and directing visitors appropriately.

• Efficiently processing incoming and outgoing calls.

• Filing and copying documents as needed.

• Typing correspondence, written communication and reports from hard copy as needed.

• Maintain the lobby Hospitality Station as needed.

• Ensure all visitors and Residents utilize the Sign-In/Sign-Out log system.

• Maintain Sign-in/Sign-Out logs.

• Assist and distribute mail.

• Maintain clean and tidy lobby area.

• May perform other duties as needed and/or assigned.

REQUIRED SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Working knowledge of copier, fax machine, and printers.

• Ability to operate switchboard, previous experience with multi-line system.

• Excellent communication skills.

• Demonstrated ability to interact with a range of people in an open, friendly, customer-oriented manner.

• Ability to work independently.

• Excellent communication skills, both verbal and written.

• Proficient in use of computers and computer software programs (Microsoft Word, Excel, etc.) and standard office equipment.

• Basic typing skills essential along with word processing software, preferably in a Microsoft Windows environment.

• Must be flexible, innovative, persistent, and committed to successful completion of assignments.

• Ability to handle multiple projects at the same time.

• Ability to coordinate well with multiple people and/or departments at the same time.

• Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication.

• Supports a dignified and caring atmosphere with residents, residents’ families, visitors, and Team Members.

• Protects privacy and confidentiality of information pertaining to the resident, Team Member, residence, company information and records.

• Maintains safe and secure working environment and practices safe working habits.

• Participates in training, in services, and attends meetings as required.

• High school diploma.

• Possess exceptional customer service skills and a love for the older adult population including Alzheimer’s and dementia residents.

• Must possess high-energy/enthusiasm, be a self-starter, have excellent time management skills, strong initiative, and superior verbal/public speaking skills.

• Prior experience within a skilled nursing home environment is a huge plus.

• Job Type: Part-Time

  Education:

  • High school or equivalent (Preferred)

  Experience:

  • Microsoft Office: 1 year (Required)
  • Customer service: 1 year (Required)
  • Receptionist: 1 year (Preferred)

  Work Location: In person

Please review the following link regarding required background checks.