Receptionist & Client Signings Coordinator

WizeHire, Inc; Warrendale (Allegheny County); On-site; USD 28,000 - 36,000; Full time

Job summary

WizeHire, Inc. seeks a Front Desk Receptionist to greet visitors and manage essential printing and scanning workflows for client signings. This role delivers vital clerical and administrative support to optimize daily operations and maintain a seamless office environment.

The position acts as the central hub for fulfilling client needs during signings and ensuring records are accurately logged and accessible for the team.

Qualifications

• Greet visitors and manage the reception area with professionalism.
• Process printing and scanning workflows for client signings accurately.
• Maintain organized client records and logs for audits.
• Provide clerical support to attorneys and staff to keep daily operations smooth.

Responsibilities

• Greet visitors and direct them to the appropriate contact.
• Handle incoming/outgoing documents and coordinate signings.
• Maintain neat reception area and organize clerical files.
• Support attorneys with scheduling, copying, and basic administrative tasks.

Skills

Customer service

Office administration

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

Printer/Scanner operation

Job description

WizeHire, Inc. seeks a Front Desk Receptionist to greet visitors and manage essential printing and scanning workflows for client signings. This role delivers vital clerical and administrative support to optimize daily operations and maintain a seamless office environment.

The position acts as the central hub for fulfilling client needs during signings and ensuring records are accurately logged and accessible for the team.