Receptionist

WizeHire, Inc; Warrendale (Allegheny County); On-site; USD 28,000 - 36,000; Full time

Job summary

WizeHire, Inc. seeks a Front Desk Receptionist to greet visitors and manage essential printing and scanning workflows for client signings. This role delivers vital clerical and administrative support to optimize daily operations and maintain a seamless office environment.

The position acts as the central hub for fulfilling client needs during signings and ensuring records are accurately logged and accessible for the team.

Qualifications

• Greet visitors and manage the reception area with professionalism.
• Process printing and scanning workflows for client signings accurately.
• Maintain organized client records and logs for audits.
• Provide clerical support to attorneys and staff to keep daily operations smooth.

Responsibilities

• Greet visitors and direct them to the appropriate contact.
• Handle incoming/outgoing documents and coordinate signings.
• Maintain neat reception area and organize clerical files.
• Support attorneys with scheduling, copying, and basic administrative tasks.

Skills

Customer service

Office administration

Communication

Attention to detail

Education

High school diploma or equivalent

Tools

Printer/Scanner operation

Job description

The Front Desk Receptionist's primary goal is to greet visitors to our office and execute the printing and scanning workflows essential for client signing ceremonies. This role provides vital clerical and administrative support to optimize daily workflow procedures and maintain a seamless operational environment.

Strategic Firm Value

• Marketing Support: Functions as a critical marketing support asset by being the welcoming, trustworthy, and helpful "first face" an outsider encounters, setting the tone for the client experience.
• Resource Maximization: Handles repetitive administrative tasks to shield other teammates and attorneys from interruptions, allowing them to focus fully on revenue-generating legal work, client service, and lead generation.
• Risk Mitigation: Acts as the primary point person for supply needs and meticulously logs client documents to ensure no critical asset falls through the operational cracks.

Internal Dependencies

• Operational Hub: All internal office staff and attorneys rely directly on this position to keep the physical office running smoothly.
• Client Success Link: This role serves as the central hub for fulfilling client needs during signings and keeping critical records organized for the whole team.