Receptionist (Cincinnati, OH)

TP Mechanical; Cincinnati (OH); On-site; USD 28,000 - 34,000; Full time

Job summary

TP Mechanical in Cincinnati, OH seeks a courteous Receptionist to answer phones, greet visitors, manage mail, and provide general office support. Requirements include a minimum of 2 years receptionist experience, a high school diploma or equivalent, and proficiency with Windows-based software (Excel, Word) and email systems.

Strong verbal communication and punctuality are essential. Responsibilities include handling deliveries, assisting accounting with data entry and file organization,

Qualifications

• Minimum 2 years receptionist experience.
• Proficient with Windows-based software (Excel, Word) and email systems.
• Excellent verbal communication skills.
• Punctual and time-conscious.
• Able to handle multiple phone lines.

Responsibilities

• Answer phones promptly and transfer calls as needed.
• Greet visitors courteously and minimize wait times.
• Check voicemail and forward messages to appropriate staff.
• Open and distribute mail with date stamps.
• Assist accounting with data entry, indexing, and check coding.
• Manage deliveries (UPS, FedEx, mail) and stock supplies.
• Maintain phone lists and extension directories.
• Perform other duties as assigned.

Skills

Verbal communication

Pleasant demeanor

Punctual

Phone system handling

Multitasking

Education

High School Diploma or equivalent

Tools

Windows Excel

Word processing

Email system

Job description

Job Details

• Answers the phones in a prompt, pleasant and courteous manner. Transfers calls appropriately.
• Greets all visitors in a prompt, pleasant and courteous manner. Ensure guests are not kept waiting.
• Checks the general voice mail box and forwards messages to the appropriate person.
• Opens and distributes mail ensuring items are date stamped and go to the correct person.
• Helps with miscellaneous projects for the accounting departments data entry, indexing, and check coding, document organization.
• Handles all deliveries to and from the company such as UPS, Fed Ex, mail, etc.
• Office supply inventory and ordering as well as stocking conference room and media room with need supplies
• Maintains and updates phone lists, extension listings, etc.
• All other duties as assigned.

Responsibilities and Duties

• Answers the phones in a prompt, pleasant and courteous manner. Transfers calls appropriately.
• Greets all visitors in a prompt, pleasant and courteous manner. Ensure guests are not kept waiting.
• Checks the general voice mail box and forwards messages to the appropriate person.
• Opens and distributes mail ensuring items are date stamped and go to the correct person.
• Helps with miscellaneous projects for the accounting departments data entry, indexing, and check coding, document organization.
• Handles all deliveries to and from the company such as UPS, Fed Ex, mail, etc.
• Office supply inventory and ordering as well as stocking conference room and media room with need supplies
• Maintains and updates phone lists, extension listings, etc.
• All other duties as assigned.

Experience / Qualifications Required

• Minimum 2 years prior Receptionist experience.

Job Skills

• Knowledge of Windows based software (Excel, Word,) and any e-mail system.
• Excellent verbal communication skills.
• Pleasant demeanor.
• Punctual- must be time conscious.
• Ability to operate multiple phone line system.

Education

• High School Diploma or equivalent required.