Receptionist and Administrative Assistant

Urban, Ltd.; Annandale (VA); On-site; USD 45,000 - 50,000; Full time

Job summary

Urban, Ltd. is seeking an experienced Receptionist & Administrative Assistant for their Annandale headquarters. This role involves managing front desk operations, providing administrative support, and ensuring a welcoming environment for clients. The successful candidate will demonstrate strong organizational skills, proficiency in Microsoft Office, and a commitment to confidentiality.

Benefits

Medical insurance

Vision insurance

401(k)

Tuition assistance

Paid maternity leave

Disability insurance

Competitive salary and benefits package

Opportunity to work in a dynamic environment

Qualifications

• At least 3 years of experience as a Receptionist & Administrative Assistant.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Greet visitors and manage front desk operations.
• Provide administrative support to all Principals and maintain calendars.
• Handle billing-related projects and support HR with ad-hoc tasks.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Solutions-oriented mindset

Confidentiality

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Receptionist and Administrative Assistant

Receptionist and Administrative Assistant

18 hours ago Be among the first 25 applicants

This range is provided by Urban, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $50,000.00/yr

Direct message the job poster from Urban, Ltd.

Director at Urban Engineering - Business Leadership & Talent Attraction

Urban is currently seeking an experienced Receptionist & Administrative Assistant for our Annandale, VA – Headquarters Office.

Urban Ltd. provides full-service civil engineering, transportation engineering, land planning, landscape architecture, and surveying services to private and public sector clients throughout the Washington, DC metropolitan area.

We are seeking a highly organized and detail-oriented Receptionist & Administrative Assistant to provide outstanding administrative support and ensure a welcoming environment for our staff and, most especially Urban’s clients. The successful candidate will be responsible for managing front desk operations, handling administrative tasks including billing-related projects requested by Urban’s Principals, and supporting the HR department with various ad-hoc projects.

This position is in-office 5-days a week from 8:30am – 5:30pm

The successful candidate will:

Reception Duties:

• Greet and Escort Visitors: Welcome guests and escort Urban's clients to the designated conference room, ensuring a hospitable experience.
• Answer and appropriately delegate phone calls across multiple offices and respond to emails in a positive, timely, and professional manner.
• Provide receptionist support to the Chantilly VA office, on occasion.
• Manage the reception area to maintain a clean and organized environment.

Administrative Support:

• Provide administrative assistance to all Principals, including but not limited to preparing documents, creating reports, drafting contracts, entering bills, drafting presentations, and other various special projects.
• Manage several calendars, including scheduling appointments, coordinating meetings, and reserving the conference room for any in-house meetings.
• Maintain accurate records and databases.
• Create strong working relationships with general staff, including the Accounting Department, IT Department, Human Resources, and Print Room personnel, to ensure effective cross-functional collaboration.
• Assist other office support staff with special projects, such as but not limited to: supporting the Chantilly Office when our receptionist is away, creating resources/binders, large print jobs, document review contracts, ordering supplies, scheduling screening interviews, etc.

Operational Tasks:

• Manage and provide support to Urban’s Principals, including but not limited to copying, emailing, and data-entry tasks.
• Manage and review inventory of common area and break room supplies. This includes but is not limited to coffee, tea, utensils, paper plates, bowls, napkins, among others.
• Manage office supplies and review inventory of frequently used materials. This includes but is not limited to a variety of pens (with different size tips), printer paper, staples, calculators, rulers, among others.
• Ensure in-office conference facilities are fully functional each day. This also includes resetting the conference space after each meeting.
• Contacting IT or requesting a service order for equipment that needs repair.
• Assist with special projects and events as required.

Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• At least 3 years of experience in a Receptionist & Administrative Assistant role.
• Excellent communication and interpersonal skills with a solutions-oriented mindset.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time management skills.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and supportive environment.

If you are a motivated and organized individual with a passion for providing exceptional support, please submit your resume!

Urban Ltd. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected veteran status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civil Engineering

Referrals increase your chances of interviewing at Urban, Ltd. by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

Paid maternity leave

Disability insurance

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