Receptionist Administrative Assistant

alliant_commercial_realty_services; Wayne (PA); On-site; USD 10,000 - 60,000; Full time

Job description

With a history dating back to 1925, Alliant Insurance Services is one of the nation’s leading distributors of diversified insurance products and services. Operating through a national network of offices, Alliant provides property and casualty, workers’ compensation, employee benefits, surety, and financial products and services to more than 26,000 clients nationwide. Alliant Insurance Services ranks among the 15 largest insurance brokerage firms in the United States.

SUMMARY

Responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence, requisition of supplies as well as additional administrative duties. Provides general office support with a variety of administrative activities and related tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Greets visitors in person or on the telephone, answering or referring inquiries;
2. Directs visitors by maintaining current employee/department directories;
3. Maintains safe and clean reception area by complying with office procedures;
4. Maintains security by following procedures; monitoring logbook, issuing visitor badges, providing parking permits, if required;
5. Updates office phone listings;
6. Locates clients in EPIC to transfer calls appropriately;
7. Receives, opens, scans mail into EPIC for servicing teams;
8. Assists with incoming invoices from vendors (prepares check request form, sends for approval, then submits to Vendor Payables);
9. Scans invoices to be sent to Accounting;
10. Handles all USPS outgoing/incoming mail, including vendors (sign for incoming deliveries);
11. Assists and manages travel arrangements for Executives;
12. Assists team members with surplus workflow;
13. Orders and maintains office supplies including printing materials;
14. Handles service requests for office equipment, phones, etc.;
15. Assists the office with ordering food for meetings;
16. Assists with dead files, as required;
17. Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);
18. Other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE

• High school diploma or equivalent combination of education and experience
• 0 – 2 years related work experience

SKILLS

• Excellent verbal and written communication skills
• Good leadership, problem-solving, and time management skills
• Good planning, organizational, and prioritization skills
• Ability and motivation to work independently
• Ability to interface with executive – internal and external
• Proficient in Microsoft Office products

We are proud to provide comprehensive, high quality employee programs to meet employees’ needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer. For immediate consideration for this position, please click on the “SUBMIT RESUME” button.

Alliant Insurance Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status.

If you are applying for a job and need a reasonable accommodation for any part of the employment process, please call our Career Center at 1-877-901-9473 and let us know the nature of your request and contact information.