Receptionist / Administrative Assistant

Hudson Valley Lighting Group; Village of Wappingers Falls (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is looking for a friendly and organized Receptionist/Administrative Assistant to join their dynamic team. This role involves greeting visitors, managing phone calls, and supporting various administrative tasks. The ideal candidate will possess excellent communication and organizational skills, along with a positive attitude. Working in a beautiful headquarters, you’ll play a key role in creating an inspiring environment for both customers and colleagues. If you thrive in a fast-paced setting and enjoy helping others, this opportunity is perfect for you.

Qualifications

• 3+ years of office administration experience required.
• Strong computer skills, including proficiency in Microsoft Office.

Responsibilities

• Greet visitors and provide excellent customer service.
• Support general administrative duties and coordinate office events.
• Maintain stock levels and assist with travel arrangements.

Skills

Communication Skills

Organizational Skills

Computer Skills

Problem Solving

Attention to Detail

Education

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Hudson Valley Lighting Group provided pay range

This range is provided by Hudson Valley Lighting Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $21.00/hr

Human Resources Generalist at Troy-CSL Lighting

Hudson Valley Lighting Group is a worldwide leader in the design, manufacturing, and omnichannel distribution of decorative lighting fixtures, encompassing five brands: Hudson Valley Lighting, Mitzi, Troy, Corbett, and CSL.

As the one-stop shop for the most comprehensive selection of lighting, HVLG seeks to inspire and support our customers in their pursuit to achieve a home that perfectly reflects their clients. HVLG takes a designer-forward approach to the light-purchasing process — making the experience more inspiring, exciting, and inviting. At HVLG, we believe that great lighting has the power not just to elevate any space but to enrich people's lives — and it's that guiding philosophy that ties our family of brands together.

We are a progressive and growing company seeking a friendly, upbeat, organized Receptionist/Administrative Assistant to join our team in Wappingers Falls. Candidates must have excellent communication, organization, and computer skills, be enthusiastic, and possess a positive attitude.

This is an exciting opportunity to work in the beautiful headquarters of a dynamic industry leader!

What You’ll Do:

1. Greeting visitors, answering incoming phone calls, and delivering world-class service to our customers.
2. Support general administrative duties in the office as needed.
3. Assist in coordinating office events, meetings, and food deliveries, including distributing snacks, beverages, fresh fruit, etc., to employees.
4. Maintain proper stock levels and coordinate with another administrative professional to ensure supplies are ordered.
5. Ensure kitchen supplies such as food and drinks are not running low, and place orders for supplies as needed or to a defined schedule.
6. Make travel arrangements when necessary.
7. Coordinate logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals.
8. Maintain a clean and organized workspace, including the upkeep of conference rooms, common areas, etc.
9. Coordinate with IT support to ensure issues are communicated via the company helpdesk ticketing system.
10. Assist with annual employee events, including holiday parties and summer events.
11. Assist with mailings.
12. Other duties as assigned or as necessary.

Who you are:

1. A budding problem solver, able to think on their feet and be self-sufficient.
2. Friendly and warm.
3. Strong attention to detail.
4. Flexible and willing to lend a hand wherever needed.
5. Excellent interpersonal, verbal, and written communication skills.
6. Must be highly motivated with a positive attitude.
7. Ability to anticipate needs and adapt to situations as they arise.
8. Must have a friendly and professional outgoing phone voice.

Position requirements:

1. Associate's degree or equivalent.
2. 3+ years of experience in office administration or similar.
3. Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint proficiency.
4. US citizen or permanent resident (no Visa sponsorship available).

WORKING CONDITIONS

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

This position requires lifting up to 30 lbs., standing, sitting, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. As well as standing for the duration of the work shift except on breaks and mealtimes.

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Ability to work in a Distribution Center environment with varying temperatures and noise.

Equal Opportunity Employer:

Hudson Valley Lighting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

Disclaimer: This position description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required. Employees may be asked to perform other duties as needed.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Furniture and Home Furnishings Manufacturing and Electric Lighting Equipment Manufacturing