Receptionist Admin Assistant

Carr & Duff, LLC.; Huntingdon Valley (PA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a charismatic Receptionist/Admin Assistant to be the welcoming face of their organization. This role is crucial, serving as the first point of contact for visitors and clients, ensuring a professional and efficient front-line service. The ideal candidate will excel in communication, organization, and multitasking, contributing to a smooth office operation. With a commitment to innovation and collaboration, this company offers a dynamic work environment and a comprehensive benefits package, making it an attractive opportunity for those looking to grow in a supportive team setting. Join a company where your contributions truly matter!

Benefits

Flexible Spending Accounts (FSA)

401K Program with Employer Match

Group Life Insurance

PTO package (in addition to 7 paid holidays)

Qualifications

• 1-3 years of experience in a receptionist or customer-facing role.
• Strong verbal and written communication skills are essential.

Responsibilities

• Manage front desk operations and greet visitors warmly.
• Provide administrative support and handle phone and email communications.

Skills

Verbal and Written Communication

Interpersonal Skills

Organizational Skills

Microsoft Office

Critical Thinking

Problem-Solving

Time Management

Education

High School Diploma or Equivalent

Tools

COINS System

Microsoft Office

Job description

Carr & Duff is a leading electrical contractor in the Greater Philadelphia Tri-State Area & Mid-Atlantic Region since 1958. With over 65 years of experience, C&D has earned a reputation for excellence in tackling complex electrical construction projects with a focus on safety, quality, and timeliness. C&D has completed a wide range of successful projects for utilities and transportation providers along with commercial, industrial, educational, and medical facilities. Our services include electrical building construction, low voltage and specialty systems, testing and maintenance and lighting systems. C&D is committed to incorporating sustainable construction techniques as well as green and renewable energy initiatives as part of our services. Turn the power on with Carr & Duff!

About the Position

We are looking for a charismatic, outgoing, and energized person to join our team as a Receptionist/Admin Assistant! This position is the first point of contact for visitors and clients, providing a professional, courteous, and efficient front-line service. This position is responsible for managing the front desk, answering and directing phone calls, greeting guests, handling administrative tasks, and ensuring that the office operates smoothly. The Receptionist/Admin Assistant plays a critical role in maintaining a welcoming and organized environment for both staff and visitors.

Specific Duties and Responsibilities

1. Front Desk Management:
   • Greet and welcome visitors in a warm, professional, and courteous manner.
   • Direct visitors to the appropriate staff or department.
   • Monitor and maintain the appearance of the front desk area to ensure it is neat and welcoming.
2. Phone and Email Communication:
   • Answer, screen, and direct phone calls in a professional manner.
   • Take accurate messages and relay them to the appropriate staff member promptly.
   • Manage the company email inbox, ensuring timely responses and appropriate routing of messages.
3. Administrative Support:
   • Perform general administrative duties such as filing, photocopying, faxing, and scanning documents.
   • Assist in scheduling appointments, meetings, and conference room bookings.
   • Maintain and update visitor & call in logs and office calendars.
   • Support employee communications from Safety & Fleet Departments.
   • Work with the Administrative Team for overall C&D Administrative Support.
   • Provide support to the following:
     • Accounting Department – Invoices, Collections, Statements, Checks, COINS.
     • Safety Department – MSA Management, Certificates of Insurance, Support for Annual Safety Day.
4. Mail and Package Handling:
   • Receive, sort, and distribute incoming mail and packages.
   • Prepare outgoing mail and coordinate with couriers or postal services as needed.
5. Security and Access Control:
   • Monitor and control access to the building by following the company’s safety & security procedures.
   • Ensure proper sign-in/sign-out procedures.
6. Office Supplies and Inventory:
   • Assist in ordering and maintaining office supplies, ensuring stock levels are sufficient.
   • Keep track of inventory for office materials and ensure proper storage and organization.

Qualifications

Education: High School diploma or equivalent required;

Experience: 1-3 years of experience in a receptionist or customer-facing role; COINS system helpful, but not required.

Knowledge/Skills/Abilities: Strong verbal and written communication skills. Excellent interpersonal skills and a friendly, professional demeanor. Proficient organizational skills with the ability to multi-task and prioritize effectively and timely. Proficient in Microsoft Office. Ability to maintain confidentiality and handle sensitive information. Critical thinking and problem-solving ability required. Be a team player with good time management skills, excellent interpersonal and communication skills.

Why should you join our team?

Our team is growing! We collaborate and use innovation to build meaningful relationships, both internally with colleagues and externally with customers. Our business casual dress code allows your personality to shine through.

We are committed to providing our employees with a comprehensive package that stands as one of the most competitive within the industry. You won’t find benefits like what Carr & Duff offer!

• Flexible Spending Accounts (FSA)
• 401K Program with Employer Match
• Group Life Insurance
• PTO package (in addition to 7 paid holidays)

Equal Opportunity Employer, including disabled and veterans.