Receptionist/Administrative Assistant

Conroy, Conroy & Durant, P.A.; Naples (FL); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Paid Time Off (PTO) beginning in the 1

Health Insurance (including Dental and

401(k) Retirement Plan

Disability Insurance

Life Insurance

Job summary

Conroy, Conroy & Durant, P.A. in Naples, FL seeks a responsible Receptionist/Administrative Assistant to join a busy real estate law practice.

This multi-faceted role combines front-desk duties with administrative support, requiring a tech-savvy, organized, and proactive team player. The ideal candidate will manage phones, greet visitors, maintain offices, handle mail, coordinate events, and assist with file management in Qualia and Centerbase.

Qualifications

• Technology-savvy and able to learn new software quickly.
• Proficient in Microsoft Office, including Word and Excel.
• Strong attention to detail and excellent organizational skills.
• Impeccable data-entry skills.
• Excellent verbal and written communication skills.
• Prior experience in a professional office environment.
• Ability to multitask and work efficiently in a fast-paced setting.
• Professional, friendly, dependable, and proactive.

Responsibilities

• Answer and direct calls using a multi-line phone system.
• Greet visitors professionally and offer beverages.
• Maintain a clean, welcoming lobby, coffee area, and kitchen.
• Order, organize, and maintain office and kitchen supplies.
• Assist with kitchen upkeep, including dishwasher and refrigerator.
• Coordinate setup/cleanup for lunches, seminars, meetings, and events.
• Handle outgoing mail and distribute incoming mail.
• Serve as the point person for office/facilities issues; coordinate vendor maintenance.
• Close/open files in Qualia and Centerbase (training provided).
• Coordinate employee birthdays and work anniversaries; arrange communications, gifts, celebrations.
• Assist with special projects and firm events.

Skills

Tech-savvy

Attention to detail

Organization

Data-entry

Verbal and written communication

Professional office experience

Multitasking

Initiative

Tools

Qualia

Centerbase

Microsoft Office (Word, Excel)

Job description

We are seeking a responsible, organized, and take-charge Receptionist/Administrative Assistant to join our busy and fast-paced real estate law firm.

The ideal candidate is highly organized, detail-oriented, tech-savvy, and efficient, with a positive, professional attitude. We are looking for someone who takes ownership of their responsibilities, takes pride in their work, and enjoys being part of a team.

This is a multi-faceted position that combines front-desk reception duties with administrative and office-support responsibilities.

Receptionist Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Warmly and professionally greet visitors and offer beverages as appropriate.
• Maintain a clean and welcoming lobby, coffee area, and kitchen.
• Order, organize, and maintain office and kitchen supplies.
• Assist with kitchen upkeep, including running and unloading the dishwasher and cleaning out the refrigerator.
• Coordinate setup and cleanup for company lunches, seminars, meetings, and firm events.
• Handle outgoing mail, including FedEx shipments, and sort and distribute incoming mail.
• Serve as the point person for office and facilities-related issues, including copiers and printers, and coordinate with vendors for maintenance and repairs.
• Close files in Qualia and Centerbase. (Training will be provided.)
• Provide backup support for opening files in Qualia and Centerbase. (Training will be provided.)
• Coordinate employee birthdays and work anniversaries, including communications, gifts, and celebrations.
• Assist with special office projects and other duties as assigned, such as mass mailings, office holiday decorating, and firm events.

Full-Time | Real Estate Law Firm

We are seeking a responsible, organized, and take-charge Receptionist/Administrative Assistant to join our busy and fast-paced real estate law firm.

The ideal candidate is highly organized, detail-oriented, tech-savvy, and efficient, with a positive, professional attitude. We are looking for someone who takes ownership of their responsibilities, takes pride in their work, and enjoys being part of a team.

This is a multi-faceted position that combines front-desk reception duties with administrative and office-support responsibilities.

Receptionist Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Warmly and professionally greet visitors and offer beverages as appropriate.
• Maintain a clean and welcoming lobby, coffee area, and kitchen.
• Order, organize, and maintain office and kitchen supplies.
• Assist with kitchen upkeep, including running and unloading the dishwasher and cleaning out the refrigerator.
• Coordinate setup and cleanup for company lunches, seminars, meetings, and firm events.
• Handle outgoing mail, including FedEx shipments, and sort and distribute incoming mail.

Administrative Assistant Responsibilities

• Serve as the point person for office and facilities-related issues, including copiers and printers, and coordinate with vendors for maintenance and repairs.
• Close files in Qualia and Centerbase. (Training will be provided.)
• Provide backup support for opening files in Qualia and Centerbase. (Training will be provided.)
• Coordinate employee birthdays and work anniversaries, including communications, gifts, and celebrations.
• Assist with special office projects and other duties as assigned, such as mass mailings, office holiday decorating, and firm events.

Requirements

• Technology-savvy and comfortable learning new software and systems. Qualia and Centerbase experience is not required.
• Proficient in Microsoft Office, including Word and Excel.
• Strong attention to detail and excellent organizational skills.
• Impeccable data-entry skills.
• Excellent verbal and written communication skills.
• Prior experience working in a professional office environment.
• Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced environment.
• Professional, friendly, dependable, and willing to take initiative.

Benefits

We offer a competitive benefits package, including:

• Paid Time Off (PTO) beginning in the first year
• Health Insurance including Dental and Vision
• 401(k) Retirement Plan
• Disability Insurance
• Life Insurance