Receptionist Administrative Assistant

Automation Personnel Services, Inc.; Houston (TX); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Weekly Pay

401(k) retirement plan

Medical, dental, vision, short-term, &

6 paid Holidays

5 paid Vacation Days after 1 year

Job summary

Automation Personnel Services is seeking a bilingual Receptionist Administrative Assistant to support daily office operations in the Houston area. The ideal candidate will be fluent in English and Spanish, possess strong communication skills, and demonstrate administrative and customer service abilities.

The role serves as the first point of contact for visitors, clients, and employees while providing general administrative support to the office team.

Qualifications

• Bilingual in English and Spanish (verbal and written).
• Previous receptionist, administrative assistant, or office support experience preferred.
• Strong computer skills, including Microsoft Word, Excel, Outlook and data entry.
• Excellent organizational and multitasking abilities and professional communication.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable attendance and strong attention to detail.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer and direct incoming phone calls in both English and Spanish.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain filing systems and organize office records.
• Schedule appointments, meetings, and conference rooms.
• Assist with data entry, document preparation, and general clerical duties.
• Maintain office supplies inventory and place orders as needed.
• Support management with reports, correspondence, and administrative projects.
• Handle customer inquiries and provide excellent customer service.
• Assist with onboarding paperwork and other office-related tasks as assigned.

Skills

Bilingual: English/Spanish

Customer service

Administrative support

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Receptionist Administrative Assistant

Automation Personnel Services is seeking a professional, organized, and customer-focused Bilingual Receptionist / Administrative Assistant to support daily office operations in the Houston area. The ideal candidate will be fluent in both English and Spanish, possess excellent communication skills, and demonstrate strong administrative and customer service abilities. This role serves as the first point of contact for visitors, clients, and employees while providing general administrative support to the office team.

Zip code: Houston, TX 77037

Pay Rate: $18.00 – $19 per hour

Schedule and Hours: Monday – Friday, 8:00 AM – 5:00 PM

Job Type: Full-time, Temp to Hire

Receptionist Admin Assistant Duties and Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner.
• Answer and direct incoming phone call in both English and Spanish.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain filing systems and organize office records.
• Schedule appointments, meetings, and conference rooms.
• Assist with data entry, document preparation, and general clerical duties.
• Maintain office supplies inventory and place orders as needed.
• Support management with reports, correspondence, and administrative projects.
• Handle customer inquiries and provide excellent customer service.
• Assist with onboarding paperwork and other office-related tasks as assigned.

Receptionist Admin Assistant Qualifications

• Fluent in English and Spanish (verbal and written).
• Previous receptionist, administrative assistant, or office support experience preferred.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and data entry.
• Excellent organizational and multitasking abilities.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable attendance and strong attention to detail.

Benefits

• Weekly Pay
• 401(k) retirement plan
• Medical, dental, vision, short-term disability and life insurance
• 5 paid Vacation Days after 1 year of continuous service (paid as a service bonus)
• 6 paid Holidays after 1500 continuous hours of service within a calendar year

Bonus Opportunity!

We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.

About Automation Personnel Services

Automation Personnel Services is an award-winning staffing agency with more than 30 years of experience in manufacturing and light-industrial staffing. Automation Personnel Services is the winner of the Clearly Rated Best of Staffing Talent Award from 2019-2024, and the Clearly Rated Best of Staffing Client Award from 2016-2024. Automation Personnel Services is also the recipient of the Safety Standard of Excellence Award by the American Staffing Association and was named one of the Best Staffing Companies to Work For 2022 by CIO Views Magazine.

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Equal Opportunity Employer