Receptionist / Admin Assistant

Paz Tax Llc; Tennessee; On-site; USD 28,000 - 36,000; Full time

Job summary

Paz Tax Llc in Tennessee is seeking a full-time receptionist to be the first point of contact for clients and visitors, greeting them in person and over the phone while delivering friendly, professional service.

You will support administrative tasks, manage calls, route messages, enter customer data in CRM and QuickBooks, and help maintain a clean reception area. Bilingual English/Spanish communication is required, and the role rewards teamwork and a strong work ethic.

Qualifications

• High school diploma orGED required.
• Professional dress and demeanor required.
• Bilingual English/Spanish written and verbal communication.
• Ability to work under pressure and as part of a team.

Responsibilities

• Answering phones in a professional manner, and routing calls as necessary.
• Greet clients as soon as they arrive and notify the appropriate party.
• Provide general administrative and clerical support.
• Receive and sort mail and deliveries.
• Assisting with a variety of administrative tasks including copying, faxing and taking notes.
• Assist entering customer data using a CRM based system and QuickBooks.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Update calendars and schedule meetings.
• Rely on instructions and pre-established guidelines to perform the functions of the job.

Skills

Customer service

Phone etiquette

Bilingual English/Spanish

Time management

Team player

Education

High school diploma or GED

Tools

CRM

QuickBooks

MS Office

Job description

Job Description

We are looking for a full-time receptionist! As a receptionist, you will be the first point of contact for our company. You should be capable of greeting clients and visitors with a friendly demeanor in person and over the phone. You should have great customer service skills and be able to deal with client inquiries in a timely and effective manner. You will also coordinate other administrative tasks such as sorting the mail and redirecting phone calls.

To be eligible for this role, you must have a pleasant personality and possess excellent communication skills. You must have a strong work ethic, a positive attitude, and be able to multitask.

Job Duties / Responsibilities

• Answering phones in a professional manner, and routing calls as necessary.
• Greet clients as soon as they arrive and notify the appropriate party.
• Provide general administrative and clerical support.
• Receive and sort mail and deliveries.
• Assisting with a variety of administrative tasks including copying, faxing and taking notes.
• Assist entering customer data using a CRM based system and QuickBooks.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Update calendars and schedule meetings.
• Rely on instructions and pre-established guidelines to perform the functions of the job.

Education / Experience / Competencies

• Must have a High school diploma or GED.
• Must have consistent, professional dress and manner.
• Able to work under pressure.
• Excellent written and verbal communication skills in English and Spanish.
• Able to contribute positively as part of a team and help with various tasks as required.