Receptionist/ Accounting, Admi Assistant

Interplace, Inc.; Irvine (KY); On-site; USD 30,000 - 40,000; Full time

Job summary

A diverse office environment is seeking a Receptionist/Admin Assistant in Irvine, Kentucky. The role involves answering calls, greeting customers, and assisting with various administrative tasks. Ideal candidates should possess strong organizational skills, proficiency in word processing, and a customer-oriented attitude. This position supports office operations and ensures a welcoming atmosphere for visitors.

Qualifications

• Ability to handle multiple calls and effectively communicate with customers.
• Strong organizational skills and attention to detail.
• Basic knowledge of Microsoft Word and Excel.

Responsibilities

• Answer phone calls and transfer to the appropriate employee.
• Greet and sign in customers.
• Manage the conference room and common area cleanliness.
• Email parts and service invoices to customers.
• Assist in maintaining restroom and breakroom inventory.

Skills

Answering phone calls

Customer service

Data entry

Organizational skills

Email communication

Inventory management

Basic IT troubleshooting

Job description

Receptionist/ Accounting, Admi Assistant (44369-5)

• Answer phone calls and transfer calls to the appropriate employees
• Check each department’s schedule to see who is in office and who is out
• Greet, take temperature, and sign customers in
• Maintain and clean the conference room and make coffee if needed
• Check the mini-refrigerators and make sure water bottles are properly stocked
• Maintain visitor sign-in binder
• Bring mail and packages to the appropriate employees
• Prepare and give return packages to the appropriate carrier
• Bring payment checks and bills to accounting department
• Clean the breakroom every afternoon from Monday-Thursday
• Take breakroom inventory every Friday and report low inventory items
• Keep up-to-date with water and dry-cleaning deliveries
• Keep up-to-date with pest control visits
• Help the maintenance dept. with making invoices
• Help maintain restroom inventory
• Email parts and service invoices to customers daily
• Email statements to customers every 1st week of every month
• Contact customers for updated contacts
• Contact customers in regards to late payments every 1st week of the month
• Assist with filing once every 2-3 weeks
• Assist with finding and contacting companies for quotes for various services
• Assist with finding furniture/vehicles and compare pricing
• Assist with tech issues and help troubleshoot if needed
• Keep up-to-date with and find more information regarding COVID-19 travel
• Translate emails or documents if needed
• Create various excel/word documents whenever needed