Receptionist

Regency Title & Escrow LLC; Tennessee; On-site; USD 30,000 - 42,000; Full time

Job summary

Regency Title & Escrow LLC is seeking a Receptionist/Administrative Assistant to support the office manager and respond to client inquiries. The candidate will greet visitors, route calls, take messages, and assist with general clerical tasks on a day-to-day basis.

Ideal applicants will have a High school diploma or equivalent, prior office experience, and be fluent in Spanish and English. The role requires professional communication and organizational skills in a fast-paced Tennessee office.

Qualifications

• High school diploma or equivalent.
• Office work experience is required.
• Bilingual in Spanish and English is required.

Responsibilities

• Greet visitors and collect identifying information per company policy.
• Answer and route phone calls, and take accurate messages.
• Maintain a log of calls and follow up as needed.
• Sort and deliver mail and packages; notify recipients.
• Perform routine clerical tasks and maintain a tidy reception area.
• Schedule appointments and travel arrangements as needed.
• Establish and maintain files and records; order office supplies.

Skills

Excellent verbal and written comms

Service orientation

Bilingual Spanish/English

Education

High school diploma or equivalent

Job description

Job Description

Job Title
Receptionist/Administrative Assistant

Job Summary

• Answers inquiries to clients and provides administrative assistance to office manager.

General Accountabilities

• Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival.
• Answers and routes calls, as necessary, to appropriate individuals or provides information in accordance to company's policy.
• Accurately takes and delivers messages.
• Maintains log of all calls requiring further action.
• Accepts and signs for packages, and notifies addressee of package arrival.
• Performs a variety of routine clerical tasks.
• Maintains clean and orderly reception area.
• Retrieves, sorts and delivers mail.
• Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion.
• Typically uses word processing equipment or a personal computer.
• Routes incoming mail.
• Schedules closings and appointments for staff.
• Makes travel arrangements.
• Establishes and maintain files and records.
• Orders office supplies as necessary.
• Performs a variety of clerical duties
• *The company reserves the right to add or change duties at any time.

Job Qualifications

• Education: High school diploma or equivalent
• Experience: Office work experience required
• Bi-lingual: Fluent speaking in Spanish and English required

Skills

• Excellent verbal and written communication
• Service orientation