Receptionist

Topaz Fiscal Services; Shreveport (LA); On-site; USD 27,000 - 36,000; Full time

Job summary

Topaz Fiscal Services is seeking a Receptionist to warmly greet clients and visitors, guide them around the office, and manage calls and messages. The role includes assisting with various administrative duties, coordinating mail, and supporting staff with daily tasks.

The ideal candidate will have experience as a receptionist, strong communication skills, and proficiency in Word, Excel, and Outlook. A professional appearance and reliable time management are essential.

Qualifications

• Experience as a receptionist or in related field.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Professional appearance and reliable time management.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Answer phones in a professional manner and route calls as necessary.
• Sort, distribute mail and perform basic administrative tasks.
• Schedule appointments and coordinate travel plans as needed.

Skills

Customer service

Phone etiquette

Microsoft Office

Time management

Team player

Tools

Microsoft Word

Excel

Outlook

Job description

Position Summary:

We are looking for a Receptionist to be responsible for greeting clients and visitors to our facility. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel.

Receptionist Responsibilities:

• Greet clients and visitors with a positive, helpful attitude.


• Assisting clients in finding their way around the office.


• Announcing clients as necessary.


• Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans.


• Answering phones in a professional manner, and routing calls as necessary.


• Assisting colleagues with administrative tasks.


• Performing ad-hoc administrative duties.


• Answering, forwarding, and screening phone calls.


• Sorting and distributing mail.


• Provide excellent customer service.


• Scheduling appointments.

Receptionist Requirements:

• Prior experience as a receptionist or in related field is required.


• Consistent, professional dress and manner.


• Excellent written and verbal communication skills.


• Competency in Microsoft applications including Word, Excel, and Outlook.


• Good time management skills.


• Experience with administrative and clerical procedures.


• Able to contribute positively as part of a team, helping out with various tasks as required.