Receptionist

Allied Fire Protection; San Antonio (TX); On-site; USD 27,000 - 38,000; Full time

Job summary

Allied Fire Protection in San Antonio, TX is seeking a receptionist to greet visitors, manage calls, and support daily administrative tasks at the front desk.

Ideal candidates will be bilingual in Spanish and possess strong communication and organizational skills. This role requires a high school diploma and customer service experience, with familiarity in purchasing or AIA billing a plus. On-site work in a fast-paced environment.

Qualifications

• High school diploma required.
• Bilingual Spanish required.
• Customer service experience preferred.
• Purchasing and purchase order experience helpful.
• Familiar with AIA construction billing.

Responsibilities

• Greet visitors courteously and direct them to the appropriate person.
• Operate a centralized telephone console for calls within the company.
• Maintain confidentiality of information and accurate records.
• Manage mail, faxes, and deliveries; sort and distribute documents.
• Maintain a neat front desk and stocked breakroom supplies.
• Inventory office supplies and ensure front desk duties are fully functional by 8am.
• Backup for other Admins and support for new hire orientation.

Skills

Bilingual Spanish

Excellent written and verbal comms

Attention to detail

Organizational skills

Record keeping

Multi-tasking

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Computer Ease

AIA construction billing knowledge

Job description

RECEPTIONIST

San Antonio, Texas

• Greet all visitors courteously, determine their needs, check appointment, and direct them to proper person
• Operate a centralized telephone console to relay incoming, outgoing, and interoffice calls
• Respond appropriately to requests for information
• Maintain a list of employees' names, room locations, and telephone extensions
• Sort, distribute, and deliver faxes, mail, paychecks, and other documents
• Package and process mailings and shipments for USPS, UPS, FedEx, Lone Star etc.
• Maintain supply of applications
• Maintain a neat work station
• Ensure the breakroom is fully stocked of utensils, cups, coffee and paper towels
• Maintain a warm personality, positive attitude and neat appearance
• Maintain confidentiality of information
• Inventory and order office supplies weekly and as needed
• All front desk duties must be fully functional by 8am
• Perform other duties as assigned

Additional Duties

• Backup for other Admin(s), as needed
• Support for new hire orientation

Knowledge

• High school diploma is required
• Bilingual Spanish required

Work Experience

• Customer Service Experience
• Purchasing and Purchase Order Experience
• Familiar with/or use of "AIA" for construction billing

Skills And Competencies

• Bilingual - Spanish communication experience preferred
• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Detail oriented with excellent organization skills
• Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
• Ability to maintain accurate and auditable records
• Ability to work in a fast-paced service/construction team environment
• Attention to detail with emphasis on accuracy and quality
• Ability to prioritize work to balance multiple projects and deadlines
• Familiar with/or use of "AIA" for construction billing