Receptionist

Allied-Fire-Protection,-Lp; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Allied-Fire-Protection, LP is seeking a dedicated Receptionist in San Antonio, TX for a full-time clerical role. You will greet visitors, manage calls, and coordinate mail and shipments while maintaining records and a professional appearance.

The position requires a high school diploma and customer service experience; bilingual Spanish is preferred. The ideal candidate will keep a neat workspace, support new hires when needed, and help ensure front desk operations are fully functional by 8am

Qualifications

• High school diploma required.
• Customer service experience preferred.
• Purchasing and purchase order experience.
• Familiar with AIA for construction billing.

Responsibilities

• Greet visitors and direct to the proper person.
• Operate a centralized telephone console for calls.
• Respond to information requests.
• Maintain employee name list, room locations and extensions.
• Sort and deliver mail, faxes, and payroll documents.
• Handle mailings and shipments (USPS, UPS, FedEx).
• Maintain office supplies and a neat desk.
• Ensure breakroom stocked with utensils, coffee and towels.
• Maintain a professional, friendly demeanor and confidentiality.
• Perform other front desk duties as needed.

Skills

Bilingual Spanish

Excellent communication

Microsoft Office

Attention to detail

Time management

Office equipment

Education

High school diploma

Tools

AIA for construction billing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FULL-TIME Clerical San Antonio, TX, US

11 days ago Requisition ID: 1584

Receptionist Job Responsibilities include but are not limited to:

• Greet all visitors courteously, determine their needs, check appointment, and direct them to proper person
• Operate a centralized telephone console to relay incoming, outgoing, and interoffice calls
• Respond appropriately to requests for information
• Maintain a list of employees' names, room locations, and telephone extensions
• Sort, distribute, and deliver faxes, mail, paychecks, and other documents
• Package and process mailings and shipments for USPS, UPS, FedEx, Lone Star etc.
• Maintain supply of applications
• Maintain a neat work station
• Ensure the breakroom is fully stocked of utensils, cups, coffee and paper towels
• Maintain a warm personality, positive attitude and neat appearance
• Maintain confidentiality of information
• Inventory and order office supplies weekly and as needed
• All front desk duties must be fully functional by 8am
• Perform other duties as assigned

Additional Duties:

• Backup for other Admin(s), as needed
• Support for new hire orientation

Knowledge:

• High school diploma is required

Work Experience:

• Customer Service Experience
• Purchasing and Purchase Order Experience
• Familiar with/or use of "AIA" for construction billing

Skills and Competencies:

• Bilingual - Spanish communication experience preferred
• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Detail oriented with excellent organization skills
• Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
• Ability to maintain accurate and auditable records
• Ability to work in a fast-paced service/construction team environment
• Attention to detail with emphasis on accuracy and quality
• Ability to prioritize work to balance multiple projects and deadlines
• Familiar with/or use of "AIA" for construction billing