Receptionist

Kinsley Power Systems; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

Kinsley Power Systems seeks a candidate for front desk/reception support in New York, NY. Responsibilities include greeting visitors, managing phone calls, and performing clerical duties. The ideal candidate will have a High School Diploma and proficiency in computer applications.

Skills needed include professional communication, excellent organizational abilities, and the ability to multitask. Bilingual candidates in Spanish are a plus. The role requires working in typical office conditions with some travel to other agency sites.

Qualifications

• Proficient in computer applications like Outlook, Excel, Word, and PowerPoint.
• Strong professional communication and organizational skills.
• Ability to operate and maintain all office equipment.

Responsibilities

• Greet, direct, and check-in visitors.
• Perform clerical duties including filing and photocopying.
• Manage scheduling for office conferences and meetings.
• Receive and sort mail and deliveries.
• Maintain spreadsheets on Excel and SharePoint.

Skills

Proficient computer skills (Outlook, Excel, Word, PowerPoint)

Professional communication

Excellent organizational skills

Bilingual in Spanish

Ability to multitask

Education

High School Diploma

Job description

Position Summary: Candidate will be responsible for providing front desk/reception support for all department or unit. To greet, direct, screen, receive and check in visitors. Triages messages to appropriate staff members. Respond to routine and non-routine inquiries and assist with basic administrative support to facilitate the workflow as needed. Please note that office coverage includes all Saturdays and evenings as needed.

Responsibilities:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Check-in and screen all staff, clients and vendors.
• Perform other clerical duties such as filing, photocopying, transcribing and faxing.
• Answering screening and forwarding incoming phone calls.
• Manage the scheduling app for office conferences and meetings.
• Receive and sort mail and deliveries.
• Travel to post office/Fed Ex or UPS center.
• Maintain and update internal spreadsheets on Excel and SharePoint for inventory.
• Maintain office filing/client records by alphabetical/numerical subject as needed.
• Retrieve material from files upon request, track all record movement of file material.
• Prepare and send records for archiving. Request archived records from warehouse as needed.
• Vehicle maintenance- provide support for simple up keeping of vehicles such as oil change, car wash and travel to services vehicles.
• Prepare work orders weekly on Chrome River.
• Travel to other agency sites for support with inventory and restock
• Assists in other departmental and organizational projects as needed and as assigned.

Qualifications:

• High School Diploma Required
• Proficient computer skills (particularly Outlook, Excel, Word and PowerPoint).
• Professional communication and excellent organizational skills.
• Operation and maintenance of all office equipment including all computer systems
• Ability to multitask and adapts quickly to new tasks.
• Bilingual in Spanish is a plus.

Working Conditions/Physical Demands:

• Repetitive movement of hands and fingers (typing and/or writing)
• Ability to stand or walk long distances
• Able to lift or carry 5-15 lbs.
• Visual acuity to view documents on a computer screen for long periods of time
• Typical office environment
• Work in extreme heat or cold conditions
• Ability to travel to multiple work sites in NYC boroughs