Receptionist

Search Results; Maryland; On-site; USD 29,000 - 39,000; Full time

Job summary

Search Results is seeking a personable front desk receptionist to greet visitors, screen inquiries, and provide basic administrative support across departments. You will manage check-ins, route calls, schedule meetings, and handle mail and file organization. Occasional travel to other sites and weekend/evening coverage may be required.

Strong computer skills and Spanish bilingual ability are a plus. Office functions emphasize coordination, documentation, and customer service in a fast-paced

Qualifications

• High school diploma required.
• Proficient in Outlook, Excel, Word and PowerPoint.
• Strong communication and organizational skills.
• Ability to multitask and adapt to new tasks.
• Spanish bilingual is a plus.

Responsibilities

• Greet and direct visitors at the front desk.
• Screen and check in visitors, staff, clients and vendors.
• Answer and route incoming phone calls.
• Manage scheduling app for conferences and meetings.
• Handle mail and deliveries; file and organize records.
• Travel to post office, FedEx, or UPS as needed.
• Maintain Excel and SharePoint inventories and records.
• Assist in other departmental projects as assigned.

Skills

Professional communication

Excellent organizational skills

Multitasking

Adaptability

Spanish (bilingual)

Education

High School Diploma

Tools

Outlook

Excel

Word

PowerPoint

Job description

Position Summary:

Candidate will be responsible for providing front desk/reception support for all department or unit. To greet, direct, screen, receive and check in visitors. Triages messages to appropriate staff members. Respond to routine and non-routine inquires and assist with basic administrative support to facilitate the workflow as needed. Please note that office coverage includes all Saturdays and evenings as needed.

Responsibilities:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Check-in and screen all staff, clients and vendors.


• Perform other clerical duties such as filing, photocopying, transcribing and faxing.


• Answering screening and forwarding incoming phone calls.


• Manage the scheduling app for office conferences and meetings.


• Receive and sort mail and deliveries.


• Travel to post office/Fed Ex or UPS center.


• Maintain and update internal spreadsheets on Excel and SharePoint for inventory.


• Maintain office filing/client records by alphabetical/numerical subject as needed.


• Retrieve material from files upon request, track all record movement of file material.


• Prepare and send records for archiving. Request archived records from warehouse as needed.


• Vehicle maintenance- provide support for simple up keeping of vehicles such as oil change, car wash and travel to services vehicles.


• Prepare work orders weekly on Chrome River.


• Travel to other agency sites for support with inventory and restock


• Assists in other departmental and organizational projects as needed and as assigned.

Qualifications:

• High School Diploma Required


• Proficient computer skills (particularly Outlook, Excel, Word and PowerPoint).


• Professional communication and excellent organizational skills.


• Operation and maintenance of all office equipment including all computer systems


• Ability to multitask and adapts quickly to new tasks.


• Bilingual in Spanish is a plus.

Working Conditions/Physical Demands:

• Repetitive movement of hands and fingers (typing and/or writing)


• Ability to stand or walk long distances


• Able to lift or carry 5-15 lbs.


• Visual acuity to view documents on a computer screen for long periods of time


• Typical office environment


• Work in extreme heat or cold conditions


• Flexibility to work evenings/nights/and-or weekend


• Ability to travel to multiple work sites in NYC boroughs

Hourly: $24.92 per hour