Receptionist

Inpro-Corporation; Muskego (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Generous 401(k) contributions

Flexible spending account

Generous paid time off

Vision insurance

Life insurance

Referral program

Monthly bonus opportunities

Job summary

Inpro-Corporation is seeking a receptionist to operate a cloud-based telephone system and support the entire company with professional call handling, visitor reception, and basic administrative tasks in Muskego, WI.

The role supports multiple departments with duties including mail handling, message taking, and visitor badge preparation. Typical hours are 8:30 am–5:00 pm, four days per week, with a rotating day off (either Tuesday or Thursday).

Qualifications

• High School Diploma or GED preferred.
• Professionalism in all interactions with visitors and vendors.
• Strong teamwork and communication skills across departments.
• Clear and effective verbal and written communication.
• Ability to multitask and manage competing priorities.
• Good judgment and professionalism with diverse personalities and cultures.
• Ability to complete projects in a timely manner.

Responsibilities

• Answer, screen, and direct calls professionally, accurately, and promptly.
• Greet and direct visitors, customers, guests and deliveries.
• Prepare visitor badges, Wifi guest passes, and safety glasses for guests.
• Take messages from night service and distribute.
• Email daily Out List.
• Sort daily mail and distribute.
• Mail checks and invoices for Finance.
• Post outgoing mail.
• Assist with mailings (catalogs, samples, etc.).
• Occasionally work extra days to cover for time off.
• Update employee mailboxes.
• All other duties as assigned.

Skills

Communication

Teamwork

Multitasking

Professionalism

Judgment

Cultural awareness

Time management

Education

High School Diploma

Tools

Microsoft Office

Ruckus Cloud

Job description

This position exists to operate a telephone system that is cloud based. Receptionists are primarily responsible for answering incoming calls for the entire company. They are also responsible for assisting vendors and visitors throughout the day, as well as performing other administrative projects for other departments throughout the company. The hours for this position are 8:30 am to 5:00 pm, four days per week. The schedule rotates, with either Tuesday or Thursday designated as the day off.

Primary Duties:

• Answer, screen and direct calls professionally, accurately and promptly.
• Greet and direct visitors, customers, guests and deliveries.
• Prepare visitor badges, Wifi guest passes, and safety glasses for guests.
• Take messages off of night service and distribute.
• E-mail daily Out List.
• Sort daily mail and distribute.
• Mail checks and invoices for Finance.
• Post outgoing mail.
• Assist with mailings (catalogs, samples, etc.) as required. (Fed Ex/ Next Day Air, etc.)
• Occasionally work extra days to cover for each other’s time off.
• Update employee mailboxes.
• All other duties as assigned

Job Specifications:

• High School Diploma or GED preferred
• Professionalism
• Teamwork
• Clear and effective verbal and written communication skills
• Ability to handle several tasks simultaneously
• Good judgment
• Ability to work with a variety of personalities and cultures
• Ability to complete projects in a timely manner

Equipment / Software:

• Microsoft Office
• Ruckus Cloud
• Health insurance
• Generous company 401(k) contributions
• Flexible spending account
• Generous paid time off
• Employee assistance program
• Vision insurance
• Life insurance
• Referral program
• Monthly bonus Opportunities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.