Receptionist

Talentify; Dallas (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify in Dallas, TX is seeking a friendly receptionist to welcome visitors, answer phones, and support daily office operations. This role handles screening calls, directing inquiries, scheduling meetings, and coordinating courier services in a fast-paced environment.

Responsibilities include preparing correspondence, administering access badges, arranging catering, and assisting traveling executives. A high school diploma and 0–2 years of experience are preferred, with weekday hours 8:00 AM

Qualifications

• High school diploma or equivalent.
• 0 - 2 years of relevant work experience.
• Strong communication skills with friendly, personable disposition.
• Ability to juggle multiple tasks and deal effectively with all levels of employees and guests.
• Daily hours are 8:00 AM - 5:00 PM Monday through Friday.

Responsibilities

• Answer telephones, screen and direct calls, provide information to callers.
• Take and relay messages for the company.
• Greet guests and visitors.
• Direct guests to the correct location and/or page the person they are visiting.
• Call ground transportation for employees and visitors when needed.
• Administer access badges and support security measures by following procedures; monitoring logbook; issuing visitor badges.
• Order company supplies, stock and manage kitchen.
• Schedule conference room appointments and assist with meeting room setup.
• Arrange catering for business meetings.
• Coordinate courier pickups and deliveries.
• Prepare letters, documents, e-mails and general correspondence as needed.
• Submit work orders for maintenance issues.
• Support and assist traveling executives as needed.
• Notify security when visitors will be parking in company garage.
• Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Skills

Strong communication skills

Multitasking

Customer service orientation

Education

High school diploma or equivalent

Job description

Essential Duties and Responsibilities

• Answer telephones, screen and direct calls, provide information to callers
• Take and relay messages for the company
• Greet guests and visitors
• Direct guests to the correct location and/or page the person they are visiting
• Call ground transportation for employees and visitors when needed
• Administer access badges and supports security measures by following procedures; monitoring logbook; issuing visitor badges.
• Order company supplies, stock and manage kitchen
• Schedule conference room appointments and assist with meeting room setup
• Arrange catering for business meetings
• Coordinate courier pickups and deliveries
• Prepare letters, documents, e-mails and general correspondence as needed
• Submit work orders for maintenance issues
• Support and assist traveling executives as needed
• Notify security when visitors will be parking in company garage
• Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Requirements

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:

• High school diploma or equivalent
• 0 - 2 years of relevant work experience
• Strong communication skills with friendly, personable disposition
• Ability to juggle multiple tasks and deal effectively with all levels of employees and guests
• Daily hours are 8:00 AM - 5:00 PM Monday through Friday

Preferred Skills

• Some college level courses desired, but not required.
• 1+ years of related experience