Receptionist

Ford Racing; Mooresville (NC); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Ford Racing in Mooresville, NC is seeking a professional Receptionist to be the friendly first point of contact, manage front desk, and support HR with daily administrative tasks.

You will greet visitors, answer calls, maintain rooms, coordinate meetings, and help keep office operations organized with discretion and professionalism.

Qualifikationen

• High school diploma or GED required.
• Experience in receptionist or office roles preferred.
• Strong verbal and written communication skills.
• Professional, courteous, and welcoming demeanor.
• Ability to handle confidential information with discretion.
• Proficiency with MS Office (Outlook, Word, Excel).
• Ability to multitask and manage calls and visitors.

Aufgaben

• Answer, screen, and direct incoming calls.
• Greet visitors professionally and notify staff of arrival.
• Maintain visitor sign-in procedures.
• Keep reception area clean, professional, and orderly.
• Prepare and maintain conference rooms and meetings.
• Coordinate conference room reservations with staff.
• Help ensure meetings are not interrupted or disturbed.
• Monitor conference room and reception supplies and reorder as needed.
• Direct mail, documents, and other materials to appropriate staff.
• Provide general HR administrative support and assist with events and records.

Kenntnisse

Communication

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Regular Full-Time Mooresville, NC, US

6 days ago Requisition ID: 1492

Job Description

The Receptionist serves as the first point of contact for visitors and incoming callers and is responsible for providing a professional, welcoming, and organized experience. This position manages the front reception area, assists with the coordination and upkeep of conference rooms and common areas, and provides general administrative support to the Human Resources department and other departments as needed.

The ideal candidate is professional, dependable, organized, and comfortable managing multiple priorities while handling confidential or sensitive information with appropriate discretion.

Responsibilities

• Answer, screen, and direct incoming calls to the appropriate individual or department.


• Greet business visitors in a professional and courteous manner and notify appropriate employees of their arrival.


• Maintain visitor sign-in procedures and assist with visitor coordination as needed.


• Maintain the reception area in a clean, professional, and orderly manner.


• Assist with maintaining conference and meeting rooms, including preparing rooms prior to meetings and returning rooms to their appropriate condition afterward.


• Coordinate requests for conference and meeting room reservations with the appropriate individuals.


• Help ensure meetings are not unnecessarily interrupted or disturbed.


• Monitor conference room and reception supplies and notify the appropriate individual when items need to be replenished.


• Assist with the general upkeep of reception, conference room, and other designated common areas.


• Ensure designated appliances and equipment are properly cleaned and turned off at the end of the day, as applicable.


• Direct incoming correspondence, documents, and other materials to the appropriate employees or departments.

Human Resources & Administrative Support

• Provide general administrative support to the Human Resources department.


• Assist with filing, scanning, copying, and document preparation.


• Assist with data entry and maintenance of HR-related logs, spreadsheets, and records as assigned.


• Provide administrative assistance with employee events, recruiting activities, training sessions, and other HR initiatives.


• Provide additional administrative support to other departments as requested.

Qualifications

• High school diploma or GED required.


• Previous receptionist, customer service, administrative, or office experience preferred.


• Strong verbal and written communication skills.


• Professional, courteous, and welcoming demeanor.


• Ability to communicate confidently and professionally with employees, candidates, visitors, vendors, and callers.


• Strong organizational skills and attention to detail.


• Ability to manage multiple calls, visitors, requests, and administrative tasks simultaneously.


• Proficiency with Microsoft Office, including Outlook, Word, and Excel.


• Ability to learn and use company systems and administrative processes.


• Ability to handle confidential and sensitive information with professionalism and discretion.


• Dependable attendance and punctuality.


• Ability to work independently while also supporting a team-oriented environment.


• Ability to sit for extended periods and perform the essential functions of the position.