Receptionist

TempWorks Software Incorporated; Kenner (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Flexicrew Technical Services in Kenner, LA is seeking a Receptionist to be the first point of contact for visitors, customers, vendors, and employees. You will manage front desk operations, answer and direct calls, greet guests, and provide essential administrative support across departments.

Ideal candidates bring 1–3 years of receptionist or office experience, proficiency with Microsoft Office, and strong communication and organizational skills to help maintain a welcoming, professional

Qualifications

• High school diploma or GED required.
• 1–3 years receptionist or admin experience preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with multi-line phone systems and ERP/office software preferred.
• Excellent customer service and communication skills.

Responsibilities

• Greet and assist visitors, customers, vendors, and employees professionally.
• Answer, screen, and direct incoming phone calls.
• Maintain the reception area and front office in a clean, organized, and professional manner.
• Coordinate visitor sign-in procedures and issue visitor badges as required.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and coordinate shipping activities with carriers and vendors.
• Provide administrative support, including filing, data entry, scanning, copying, and document preparation.
• Assist Human Resources with applicant reception, onboarding activities, and employment paperwork as needed.

Skills

Customer Service

Communication

Interpersonal Skills

Organizational Skills

Time Management

Discretion

Independent & Teamwork

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP Systems

Office Management Software

Job description

Kenner, LA: Flexicrew Technical Services (FTS) is seeking aReceptionist to serve as the first point of contact for visitors, customers, vendors, and employees. This position manages front desk operations, answers and directs incoming calls, greets visitors, and provides administrative support to various departments. The Receptionist plays a key role in creating a professional and welcoming environment while ensuring efficient communication and office operations.

Essential Duties

• Greet and assist visitors, customers, vendors, and employees professionally and courteously.
• Answer, screen, and direct incoming phone calls to the appropriate personnel or departments.
• Maintain the reception area and front office in a clean, organized, and professional manner.
• Coordinate visitor sign-in procedures and issue visitor badges as required.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and coordinate shipping activities with carriers and vendors.
• Provide administrative support, including filing, data entry, scanning, copying, and document preparation.
• Maintain office supply inventory and coordinate replenishment as needed.
• Assist with scheduling meetings, conference rooms, and company events.
• Support Human Resources with applicant reception, onboarding activities, and employment paperwork as needed.
• Assist various departments with administrative projects and special assignments.
• Maintain employee directories, contact lists, and general office records.
• Respond to routine inquiries and direct requests to the appropriate personnel.
• Maintain the confidentiality of the company, employee, customer, and business information.
• Follow company policies, procedures, and safety requirements.

Requirements/Skills

• High school diploma or GED required.
• One to three years of receptionist, administrative assistant, customer service, or office support experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Experience operating multi-line telephone systems.
• Experience with ERP systems or office management software is preferred.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and collaboratively in a fast-paced office environment.

Physical Requirements

• Ability to sit for extended periods while performing computer and telephone work.
• Frequently use hands and fingers to operate computers, telephones, copiers, scanners, and other office equipment.
• Occasionally stand, walk, bend, reach, and carry office materials.
• Ability to lift and move office supplies or packages weighing up to 25 pounds.
• Ability to communicate effectively in person, over the phone, and through written correspondence.

Equal Opportunity Statement

Equal Opportunity Statement: Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status