Receptionist

Jeffer Mangels & Mitchell; Irvine (CA); On-site; USD 52,000 - 60,000; Full time

Job summary

Jeffer Mangels & Mitchell LLP seeks a Receptionist for its Irvine office. The role supports front-of-house and administrative operations, serving as the first point of contact for clients and visitors while coordinating with practice groups and the Office Administrator.

The position requires at least 1 year of administrative experience, is non-exempt, and on-site five days per week in Irvine. Salary ranges from $52k to $60k base with opportunities for growth.

Qualifications

• High school diploma required.
• Minimum one year of experience in an office support role is required.

Responsibilities

• Greet clients and visitors warmly and professionally; answer and route incoming calls.
• Collaborate with attorneys and staff to provide reliable front-of-house support.
• Schedule and maintain meeting rooms, coordinate food orders for meetings, and serve beverages.
• Scan, print, photocopy, bind, and file legal documents with accuracy.
• Maintain the lobby, meeting rooms, kitchen, and staff areas to uphold a welcoming environment.
• Order and stock office and kitchen supplies, maintain office equipment, and call for service when needed.
• Manage deliveries and mail, process outgoing mail and overnight shipments, and track messenger requests.
• Assist with overflow tasks and document organization across teams.

Skills

Customer service

Communication

Organizational skills

Education

High school diploma

Job description

Summary

Jeffer Mangels & Mitchell LLP (JMM) is a client-focused law firm committed to delivering strongresults. Our team values achievement, adaptability, initiative, professionalism andresourcefulness, and we look for colleagues who share those qualities. If these values resonate with you and your experience aligns with our description below, we’d like to hear from you.

JMM is seeking a Receptionist with a minimum of 1 year of administrative experience for the Irvineoffice. The Receptionist will deliver essential front-of-house and administrative support to practicegroups, legal assistants, and the Office Administrator. This person will serve as the first point ofcontact for clients and visitors while ensuring the smooth day-to-day operations of the ServiceCenter. The Firm will provide ongoing professional development opportunities to ensure the Receptionist has the skills and tools to succeed.

Essential Duties

• Harness your communication and customer service skills to warmly greet clients andvisitors, answer and route incoming calls, and manage incoming and outgoing facsimiles.
• Collaborate with attorneys, legal assistants, and administrative team members to providereliable support across a range of tasks as needed.
• Apply your organizational skills to schedule and maintain meeting rooms, coordinate food orders for meetings, and serve coffee and beverages to guests.
• Employ your attention to detail to scan, print, photocopy, velobind, and profile legal documents with accuracy and efficiency.
• Utilize your initiative to maintain the lobby, meeting rooms, kitchen, and employee lounge,ensuring a professional and welcoming environment at all times.
• Exercise strong coordination skills to order and stock office and kitchen supplies, maintainoffice equipment, and call for service as needed.
• Manage the logging and distribution of deliveries and mail, process outgoing mail andovernight deliveries, and track attorney messenger service requests.
• Engage with peers and other administrative teams to organize documents in binders andassist with overflow work and miscellaneous tasks as needed.
• Ability to lift and transport moderate to heavy materials as required.
  

Qualifications

• High school diploma required.
• Minimum one year of experience in an office support role is required.
  

Position: Non-Exempt
Location: Irvine. 5 days/week onsite.
Salary: $52k - $60k base
Internal Privacy Policy