Receptionist

Addison Group; Houston (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Addison Group is seeking a Bilingual Receptionist / HR Administrative Assistant to support the HR team in a fast-paced Houston office. You will be the first point of contact for candidates, employees and visitors, handling check-ins, forms, and general admin tasks with professionalism.

The role requires strong organization, confidential handling of information, and the ability to prioritize multiple tasks. Fluency in English and Spanish is mandatory, with prior HR/administrative experience

Qualifications

• Bilingual in English and Spanish is required.
• Minimum 3 years of administrative, receptionist, HR, or related experience.
• HR experience preferred.

Responsibilities

• Check in candidates arriving for interviews and assist with the check-in process for other visitors.
• Verify that applications are complete in the ATS system prior to incoming interviews.
• Pull and verify required electrical licenses for candidates.
• Assist walk-in applicants with completing the company's employment application.
• Support new-hire orientation by pulling, organizing, and issuing required safety PPE.
• Scan and electronically file various HR and administrative documents.
• Provide general administrative support to the HR team as needed.
• Maintain a professional and welcoming reception area and candidate experience.
• Handle a limited number of incoming phone calls and direct calls as appropriate.
• Maintain confidentiality when handling employee and candidate information.

Skills

Bilingual English/Spanish

Administrative experience

HR administrative experience

Organizational skills

Communication skills

Tools

Applicant Tracking System (ATS)

Job description

Our client is seeking a Bilingual Receptionist / HR Administrative Assistant to support our HR team and serve as the first point of contact for candidates, employees, and visitors. This role is ideal for someone who is organized, professional, detail-oriented, and comfortable working in a fast-paced office environment.

Key Responsibilities:

• Check in candidates arriving for interviews and assist with the check-in process for other visitors.
• Verify that applications are complete in the ATS system prior to incoming interviews.
• Pull and verify required electrical licenses for candidates.
• Assist walk-in applicants with completing the company's employment application.
• Support new-hire orientation by pulling, organizing, and issuing required safety PPE.
• Scan and electronically file various HR and administrative documents.
• Provide general administrative support to the HR team as needed.
• Maintain a professional and welcoming reception area and candidate experience.
• Handle a limited number of incoming phone calls and direct calls as appropriate.
• Maintain confidentiality when handling employee and candidate information.

Requirements:

• Bilingual in English and Spanish is required.
• Minimum 3 years of administrative, receptionist, HR, or related experience.
• HR experience preferred.
• Strong organizational and attention-to-detail skills.
• Professional and personable communication style.
• Comfortable working with computer systems and applicant tracking systems (ATS).
• Ability to handle confidential information with discretion.
• Ability to work independently and prioritize multiple tasks.
• Must be available to start ASAP!!

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request