HR Specialist

Addison Group; Houston (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in Cypress, TX is seeking an HR Specialist to move candidates quickly through the hiring process by coordinating drug tests, background checks, and other pre-employment requirements. This role will communicate candidate clearances to field managers and help resolve issues that could delay hiring.

You will also process terminations, maintain accurate HRIS records, support weekly payroll, and serve as a link between HR, Payroll, and Operations.

Qualifications

• 3+ years HR operations, compliance, onboarding, candidate processing, or workers’ compensation.
• Associate degree or higher preferred.
• Bilingual in Spanish and English.
• Knowledge of employment laws including I-9, FMLA, ADA, EEOC.
• Experience using ADP Workforce.
• Proficient in Microsoft Excel, Outlook, Word, and Teams.
• Strong communication, problem-solving, and analytical skills.
• Ability to handle confidential information professionally.

Responsibilities

• Coordinate drug tests and background checks to move candidates quickly through the hiring process.
• Communicate candidate clearances to field managers and help resolve issues delaying hiring.
• Process terminations and maintain accurate HRIS records.
• Support weekly payroll and partner with HR, Payroll, and Operations.
• Assist onboarding, I-9 documentation, ADP processing, and job postings.
• Answer employee HR and workers’ compensation questions with a solutions-focused approach.

Skills

Bilingual (Spanish/English)

Communication skills

Problem-solving

Analytical skills

Data accuracy

Education

Associate degree or higher

SHRM-CP or PHR certification (nice to have)

Tools

ADP Workforce

Excel

Outlook

Word

Teams

Job description

Position: HR Specialist

Location: Cypress, TX

Employment Type: Direct Hire

Pay: $65,000.00 - $75,000.00 / Annually DOE

Schedule: M-F (8-5:00pm)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Summary

A major focus of this role is moving candidates quickly through the hiring process by coordinating drug tests, background checks, and other pre-employment requirements. The specialist will communicate candidate clearances to field managers and help resolve issues that could delay hiring. This role will also process terminations, maintain accurate HRIS records, support weekly payroll, and serve as a link between HR, Payroll, and Operations.

Key Responsibilities

Compliance & Reporting

• Ensure compliance with employment laws and regulations.
• Prepare reports such as EEO-1, BLS, TWC, and workers’ compensation reports.
• Maintain documentation for claims, audits, and employee verification.
• Respond to agency inquiries and assist with audits.

Workers’ Compensation

• Manage workers’ compensation claims and coordinate with employees, managers, medical providers, and third-party administrators.
• Track claim trends and identify ways to reduce injuries and costs.
• Ensure claims are handled promptly and according to company procedures.

Candidate Processing & Hiring Support

• Process high-volume candidates for field and operations roles.
• Coordinate and monitor drug tests and background checks.
• Follow up on missing information or delayed screenings.
• Notify field managers when candidates are cleared to start work.
• Work with recruiters, candidates, and managers to prevent hiring delays.

HRIS, Terminations & Payroll

• Process employee terminations accurately and on time.
• Review termination details, including dates, reasons, status, and final pay information.
• Partner with Payroll to ensure accurate information is available for weekly payroll.
• Maintain accurate HRIS records for new hires, employee changes, and terminations.

HR Operations & Employee Support

• Support onboarding, I-9 documentation, ADP processing, and job postings.
• Answer employee HR and workers’ compensation questions.
• Provide compassionate, solutions-focused employee support.

Requirements

• Minimum 3+ years of experience in HR operations, compliance, onboarding, candidate processing, or workers’ compensation.
• Associate’s degree or higher preferred.
• SHRM-CP or PHR certification is a plus.
• Knowledge of employment laws and regulations, including I-9, FMLA, ADA, and EEOC.
• Bilingual in Spanish and English.
• Experience using HRIS systems such as ADP Workforce.
• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel, Outlook, Word, and Teams.
• Strong communication, problem-solving, and analytical skills.
• Ability to handle confidential information professionally.

Preferred

• Experience in construction, utilities, field operations, high-volume hiring, or workforce onboarding.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.