Receptionist

All-Star Personnel; Goodlettsville (TN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

All-Star Personnel in Goodlettsville, TN is seeking a professional Front Desk Receptionist to be the welcoming first contact for visitors and callers, supporting daily operations with strong organization and tech skills.

You will manage a multi-line phone system, schedule appointments, handle data entry and client records, and assist with general administrative tasks to keep the office running smoothly.

This in-person role offers benefits and a competitive hourly pay of $20.00 to $22.00.

Qualifications

• Prior experience in an office environment or front desk role is highly preferred.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and productivity software.
• Experience with multi-line phone systems and customer service is essential.
• Bilingual abilities are assets for communicating with diverse clients.
• Strong organizational and data entry skills.

Responsibilities

• Greet visitors warmly and direct them appropriately.
• Operate multi-line phone systems with courteous etiquette, screening calls and transferring messages.
• Manage appointment scheduling and calendar coordination using productivity software and calendar management tools.
• Perform data entry tasks with high accuracy, including maintaining spreadsheets, filing documents, and updating client records.
• Handle incoming correspondence, emails, and inquiries efficiently while providing excellent customer support.
• Maintain organized filing systems, manage office supplies inventory, and ensure the reception area remains tidy.
• Assist with clerical tasks such as proofreading documents, word processing, and preparing reports.
• Support office management activities by coordinating meetings, managing calendars, and performing general administrative duties.
• Demonstrate strong organizational skills to prioritize tasks effectively in a fast-paced environment.

Skills

Customer service

Data entry

Organization

Calendar management

Office software literacy

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking a professional and personable Front Desk Receptionist to join our dynamic team. In this pivotal role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. Your responsibilities will include managing multi-line phone systems, coordinating office activities, and providing exceptional customer service. The ideal candidate will demonstrate excellent organizational skills, technical proficiency, and a proactive attitude to support daily operations and enhance client communication.

Duties

• Greet visitors warmly and direct them appropriately, maintaining a professional front desk presence at all times.
• Operate multi-line phone systems with courteous phone etiquette, screening calls and transferring messages accurately.
• Manage appointment scheduling and calendar coordination using productivity software and calendar management tools.
• Perform data entry tasks with high accuracy, including maintaining spreadsheets, filing documents, and updating client records.
• Handle incoming correspondence, emails, and inquiries efficiently while providing excellent customer support.
• Maintain organized filing systems, manage office supplies inventory, and ensure the reception area remains tidy.
• Assist with clerical tasks such as proofreading documents, word processing, and preparing reports.
• Support office management activities by coordinating meetings, managing calendars, and performing general administrative duties.
• Demonstrate strong organizational skills to prioritize tasks effectively in a fast-paced environment.

Experience

• Prior experience in an office environment or front desk role is highly preferred.
• Proven proficiency with Microsoft Office Suite (Word, Excel, Outlook) and productivity software.
• Experience with multi-line phone systems and customer service is essential.
• Bilingual abilities are considered an asset to facilitate communication with diverse clients.
• Demonstrated technical proficiency in computer literacy, data entry, filing systems, and clerical tasks.
• Familiarity with office management procedures including calendar management and document proofreading.
• Strong organizational skills combined with excellent time management capabilities.

This position offers an opportunity to be an integral part of a professional team dedicated to delivering outstanding service. We value efficiency, professionalism, and a positive attitude in our staff.

Pay: $20.00 - $22.00 per hour

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person