Receptionist

Prospectblue; Boston (MA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

First point of contact for visitors

Professional Boston office environment

Catering and meeting setup support

Job summary

ProspectBlue, partnering with a leading national finance company, seeks a friendly Receptionist for our Boston office. You will be the first point of contact, greeting clients and coordinating registrations to ensure a professional, welcoming environment.

The role emphasizes warmth, discretion with information, and strong organizational skills. CPR/First Aid is preferred, with a schedule Monday–Friday, 7:30am–4pm in a dynamic, professional setting.

Qualifications

• Professional, polished presence with excellent customer service skills.
• Strong multitasking and organizational abilities.
• Proficiency in Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• CPR/First Aid certification preferred.

Responsibilities

• Greet and assist visitors in person and over the phone with warmth and professionalism.
• Manage visitor registration, access badges, and notifications to staff.
• Maintain a clean, organized reception area that reflects our corporate standards.
• Support administrative tasks and provide assistance to walk-in clients.
• Coordinate catering deliveries, meeting setups, and clean-up logistics.
• Report and track facility needs (maintenance issues, building services, security monitoring).
• Assist with deliveries, mailroom access, and general office support.

Skills

Customer service

Multitasking

Organization

Microsoft Office Suite

Discretion

Professional presence

Tools

Microsoft Office Suite

Job description

ProspectBlue is partnering with a leading national finance company to hire a professional, friendly, and highly organized Receptionist. As the first point of contact in their Boston office, you’ll play a key role in creating a professional and welcoming experience for clients, guests, and colleagues.

Hours of Operation:
Schedule: Monday – Friday, 7:30am to 4pm

What You’ll Do:

• Greet and assist visitors in person and over the phone with warmth and professionalism
• Manage visitor registration, access badges, and notifications to staff
• Maintain a clean, organized reception area that reflects our corporate standards
• Support administrative tasks and provide assistance to walk-in clients
• Coordinate catering deliveries, meeting setups, and clean-up logistics
• Report and track facility needs (maintenance issues, building services, security monitoring)
• Assist with deliveries, mailroom access, and general office support

What We’re Looking For:

• Professional, polished presence with excellent customer service skills
• Strong multitasking and organizational abilities
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and handle sensitive information with discretion
• CPR/First Aid certification (preferred)

Why You’ll Love It:

• Be the first point of contact and the “go-to” person for our team and visitors
• Work in a dynamic and professional Boston office environment
• Build strong relationships while keeping our workplace running smoothly