Administrative Receptionist

Simple Title; Danvers (MA); On-site; USD 20,664 - 34,440; Part time

Job summary

A dynamic office in Danvers is seeking a part-time Administrative Receptionist to be the welcoming face and organizational backbone of the team. In this role, you will greet clients, manage calendars, and handle office supplies while maintaining a smoothly functioning environment. The ideal candidate should have strong front-desk experience, executive calendar management skills, and a proactive attitude. This role requires attention to detail and a focus on providing professional support to ensure the office runs efficiently.

Qualifications

• Proven experience in a front desk or receptionist role.
• Strong skills in executive calendar management and meeting coordination.
• Experience managing mail and deliveries accurately.

Responsibilities

• Create a welcoming first impression by greeting clients and visitors.
• Manage executive calendars as directed by senior leadership.
• Handle incoming mail and deliveries, ensuring timely sorting.

Skills

Experience in front desk or receptionist role

Executive calendar management

Mail and deliveries management

Office supply inventory management

Coordination of office equipment maintenance

Point person for facilities management

Strong organizational skills

Job description

Administrative Receptionist (part-time) – Danvers, MA

Be the welcoming face and organizational backbone of a collaborative office environment.

About the Role

Simple Title isseekinga friendly, detail-oriented Administrative Receptionist to support the daily operations of our office. Thispart-time, in-person role is perfect for someone who enjoys keeping things organized, supporting leadership, and ensuring a smooth, professional experience for clients and team members alike.

You’llserve as the first point of contact for visitors while also providing essential administrative and operational support behind the scenes. Your proactive mindset and strong organizational skills will help keep the office running efficiently and allow leadership to focus on strategic priorities.

What You’ll Do

• Create a welcoming first impression by greeting clients and visitors with professionalism and warmth
• Manage executive calendars as directed by senior leadership, including scheduling meetings and helping resolve conflicts
• Handle incoming mail and deliveries , ensuringtimelysorting and distribution
• Oversee office supplies across all locations by monitoring inventory levels and fulfilling supply requests
• Coordinate office equipment needs , including copier/printer leases, maintenance, and onsite service appointments
• Serve as liaison with property management , addressing facilities issues and maintenance requests
• Provide general administrative support , including copying, shredding, filing, andmaintainingorganizedcommon areas

What You Bring

The ideal candidate brings experience, reliability, and a polished presence to the role, including:

• Proven experience in a front deskor receptionist role , serving as the primary point of contact in a professional setting
• Strong skills in executive calendar management , meeting coordination, and resolving scheduling conflicts discreetly
• Experience managing mail, deliveries, and correspondence accurately and efficiently
• Ability to manage office supply inventory across multiple locations
• Handson experience coordinating office equipment maintenance and vendor relationships
• Comfort acting as a point person for facilities and property management needs
• Strong administrative, organizational, and multitasking skills with attention to detail

Why This Role Matters

In this position, you’ll play a key role in maintaining a polished, organized, and smoothly functioning office. You’ll support a close knit team that values collaboration, communication, and accountability — and you’ll make a daily impact through your professionalism and attention to detail.