Reception & Office Operations Specialist

Ultimate Staffing; Boston (MA); On-site; USD 37,000 - 40,000; Full time

Job summary

Ultimate Staffing is seeking a Receptionist to support Servier in Boston, MA. This onsite role runs 11:00 am–8:00 pm, Monday through Friday, for a 3+ month engagement with possible temp-to-hire. Responsibilities include greeting visitors, handling communications, and assisting with office operations and events.

Ideal candidates have 0–2 years of admin experience and proficiency in Microsoft Office. Bachelor's degree or equivalent is preferred.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 0-2 years of administrative assistant or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Greet and direct visitors at the front desk.
• Handle correspondence, emails, and phone calls professionally.
• Maintain confidentiality and protect sensitive information.
• Provide administrative support to the office manager.
• Assist Director, Office Management with office budget management.
• Manage and maintain company schedules and distribution lists.
• Prepare documents, reports, and presentations using MS Office.
• Support event setup and onsite event coordination.
• Coordinate facilities and safety compliance as directed.

Skills

MS Office proficiency

Interpersonal skills

Verbal & written communication

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Ultimate Staffing is seeking a Receptionist to support Servier in Boston, MA. This onsite role runs 11:00 am–8:00 pm, Monday through Friday, for a 3+ month engagement with possible temp-to-hire. Responsibilities include greeting visitors, handling communications, and assisting with office operations and events.

Ideal candidates have 0–2 years of admin experience and proficiency in Microsoft Office. Bachelor's degree or equivalent is preferred.